Cash Applications Specialist

PSS Industrial Group • Houston, TX

4d

About The Position

The Cash Applications Specialist processes and posts customer payments and related transactions, ensuring accurate and timely application to customer accounts. The role handles credit card transactions through CenPOS, credit card payments through CSD, ACH and wire transfers, and bank deposits. It also reconciles cash activity, customer accounts, and accounts receivable subledgers to the general ledger, investigates payment discrepancies, and maintains supporting documentation.

The specialist supports tax audits and month-end and year-end close activities, prepares cash application reports, and works with Accounts Receivable, Accounting, Treasury, Customer Service, and other departments to resolve payment issues. The role follows company accounting policies, internal controls, and cash-handling procedures, and contributes to improving cash application processes.

Requirements

• At least 2 years of experience in cash application, accounts receivable, accounting, or a related finance function.
• Experience processing and posting credit card, ACH, wire, and bank deposit transactions.
• Strong understanding of accounts receivable and subledger reconciliation.
• Strong attention to detail and accuracy.
• Excellent analytical, organizational, and problem-solving skills.
• Ability to research discrepancies and independently follow transactions through to resolution.
• Proficiency with Microsoft Excel and accounting or ERP systems.

Nice To Haves

• Experience with CenPOS and CSD.
• Experience supporting audits, including tax audits.

Responsibilities

• Process and post daily customer payments, ensuring accurate and timely application to customer accounts.
• Process credit card transactions through CenPOS, including payment processing, settlement, and reconciliation.
• Post credit card payments and related transactions through CSD.
• Process and post daily ACH and wire transfer payments, matching payments to customer accounts and invoices.
• Record and reconcile bank deposits and investigate and resolve discrepancies.
• Reconcile customer accounts, cash receipts, and accounts receivable subledgers to the general ledger.
• Research unapplied cash, unidentified payments, short pays, overpayments, and other payment discrepancies.
• Maintain documentation and support for cash application transactions and adjustments.
• Assist with tax audits by providing payment records, reconciliations, supporting documentation, and requested financial information.
• Perform daily and monthly reconciliations of cash, credit card, ACH, wire, and bank activity.
• Identify and resolve discrepancies between banking activity, payment systems, customer accounts, and accounting records.
• Assist with month-end and year-end closing activities related to cash application and accounts receivable.
• Communicate with Accounts Receivable, Accounting, Treasury, Customer Service, and other departments to resolve payment-related issues.
• Maintain compliance with company accounting policies, internal controls, and established cash-handling procedures.
• Prepare reports and provide management with information regarding cash application activity, unapplied cash, and account discrepancies.
• Support process improvements and recommend ways to improve the accuracy and efficiency of cash application procedures.

Benefits

• PPO medical and dental plans
• Vision insurance
• Company-paid basic life and AD&D
• Voluntary life and AD&D
• Short- and long-term disability
• Flexible Spending Accounts (FSA) for health and dependent care
• 401(k) with company match

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed