Cash Applications Administrator

Colliers Engineering & Design • Holmdel Township, NJ

4d • Onsite

About The Position

The Cash Applications Administrator is responsible for the accurate and timely application of customer payments, reconciliation of customer accounts, and resolution of payment discrepancies. This role works closely with the Collections, Project Accounting, General Ledger (GL), and Customer Service teams to ensure cash receipts are applied correctly, unapplied cash is resolved promptly, and customer account balances remain accurate. The position requires strong analytical skills, attention to detail, and the ability to identify opportunities for process improvement.

Requirements

• High School Diploma or GED required.
• 1-2 years of experience in Cash Applications, Accounts Receivable, Accounting, or related financial operations preferred.
• General understanding of cash application processes, accounts receivable principles, and customer account reconciliations.
• Strong analytical and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Effective verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Ability to learn and adapt to new systems, processes, and technologies.
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Responsibilities

• Accurately post and apply customer payments received via checks, ACH payments, wire transfers, credit cards, and other payment methods.
• Support future lockbox payment processing activities as the company's lockbox program is implemented.
• Process customer check payments using Remote Deposit Capture (RDC).
• Retrieve daily incoming ACH and wire payment information from multiple bank accounts.
• Research and resolve unapplied, misapplied, short-paid, overpaid, and unidentified cash transactions.
• Prepare and distribute daily cash receipt summaries for all company entities and maintain supporting documentation in designated files.
• Collaborate with Collections, Project Accounting, and Customer Service teams to resolve payment discrepancies and customer inquiries.
• Prepare and distribute daily, weekly, and monthly cash application and unapplied cash reports.
• Support internal and external audit requests by providing required documentation and account information.
• Assist with month-end and year-end close activities, including account reconciliations and reporting.
• Perform other cash application, accounts receivable, and accounting-related duties as assigned.

Benefits

• company paid medical, dental, and vision coverage
• paid pregnancy disability leave
• short- and long-term disability insurance
• life insurance
• a company-matched 401(k)/Roth
• paid time off that includes parental and military leave
• employee referral and professional license bonuses
• a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week
• reimbursement for education
• a free in-house resource for hundreds of educational and self-enrichment courses
• mentorship program
• wellness program
• Women’s Organization
• ongoing philanthropic opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED