Case Records Specialist

NATIONAL YOUTH ADVOCATE PROGRAM•Columbus, OH

21d•Onsite

About The Position

We are seeking a full-time Case Records Specialist to join our Care Management Team in Columbus, Ohio. Compensation: $20/hr. To learn more about the program, please see the information below: https://www.nyap.org/ohio/care-management Position Summary The Case Records Specialist works to complete accounting and financial duties for the region(s) including billing audits, accounts payable, and accounts receivable.

Requirements

Must have minimum of a high school diploma, or equivalent.
Minimum of 3 year’s of experience in business, or in a clerical position.
Good typing and filing skills.
Experience with word processing, spreadsheets, and data entry.
Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet, and database programs.
Valid driver’s license
Reliable personal transportation
Good driving record
Minimum automobile insurance coverage of $100,000/$300,000 bodily injury liability

Nice To Haves

Previous experience in records management in a child welfare, or medical setting desired.

Responsibilities

Ensures confidentiality, safe-keeping, and document maintenance for case records.
Consistently maintains adherence to HIPPA privacy law.
Becomes knowledgeable of COA accreditation requirements and assists program staff in meeting documentation requirements and preparing for the auditing process.
Collects and compile data for Quality Improvement audits as directed by the Manager of Quality Improvement.
Ensures that all documentation audited by the contract agency is collected and properly filed prior to all scheduled audits and/or deadlines.
Becomes proficient in using the information systems required by the contract agency.
Ensures timely completion of data entry required by the contract agency and OYAP documentation policy including: Case Plans Semi-Annual Reviews (SAR) Court Activity Requests/Results (CARR) New case openings/closings Activity Logs
Processes all discoveries and subpoenas requested by the OYAP Managed Care counsel or the legal department of the contract agency.
Prepares the Letters of Invitation for all Semi-Annual Reviews (SAR) and assimilate all necessary documents required by the court for the SAR.
Collects and compiles data for reports as required for contract compliance.
Assists with clerical functions such as photocopying as requested by the attorney, court, office employees, etc.
Distributes regular/interoffice mail.
Participates in rotation for picking up the Closed Records mail weekly, covering the switchboard for lunch/breaks, and filling food pantry orders.
Performs other duties as requested.