Cardiothoracic GME Compliance and Education Specialist

Mass General Brigham•Conversion Only - Massachusetts, MA

1d•$63,648 - $90,750•Hybrid

About The Position

The Compliance & Education Specialist serves as the regulatory and accreditation leader for all Cardiothoracic Surgery education programs across Mass General Brigham (MGB), including the integrated Cardiothoracic Surgery Residency and associated fellowship and medical student programs. The Regulatory and Accreditation Specialist serves as a key technical, compliance, and systems resource for the combined training program. This role is responsible for managing the infrastructure and processes that support accreditation readiness, regulatory compliance, trainee onboarding and credentialing, and educational systems administration. The specialist oversees critical platforms such as ADS, New Innovations, ERAS, and NRMP, while also leading data reporting, analytics, faculty compliance tracking, site visit preparation, and recruitment support. In addition, the role helps ensure timely and accurate documentation, operational efficiency, and regulatory adherence across ACGME and non-ACGME educational programs, medical student rotations, observer programs, and visa-related processes.

Requirements

Bachelor’s degree required.
Experience in a healthcare or regulatory environment with demonstrated effectiveness in organizing and coordinating a detailed portfolio of activities 3-5 years required.
In-depth knowledge of ACGME regulations, accreditation processes, and GME operations.
Proficiency in Microsoft Office, New Innovations, Workday, and web platforms.

Nice To Haves

Master’s degree preferred.
Experience with New Innovations, ERAS, NRMP, and credentialing systems strongly preferred.

Responsibilities

Manage the infrastructure and processes that support accreditation readiness, regulatory compliance, trainee onboarding and credentialing, and educational systems administration.
Oversee critical platforms such as ADS, New Innovations, ERAS, and NRMP.
Lead data reporting, analytics, faculty compliance tracking, site visit preparation, and recruitment support.
Ensure timely and accurate documentation, operational efficiency, and regulatory adherence across ACGME and non-ACGME educational programs, medical student rotations, observer programs, and visa-related processes.
Obtain appropriate information from trainee; submit to CCO; update bi-weekly report with pending items; follow up on outstanding activities; communicate updates to leadership; communicate with trainee; track progress relative to start date.
Create offer letters with Program Manager with appropriate details such as start/end dates, funding source, pay scale and moonlighting/call details and send to appropriate admin(s) for signature; send to trainee; submit fully executed document to Program Manager and trainee file.
Obtain appropriate information from trainee; submit to DOS; sign up for GME orientation, sign up for EPIC training.
Obtain appropriate information from trainee, submit to CCO; update annual trainee limited license spreadsheet; update bi-weekly report; track progress; communicate to leadership.
Management of ADS, New Innovations, ERAS, NRMP, and related systems.
Annual ADS Updates.
Faculty Roster Maintenance.
Curriculum Updates.
Block Schedule Uploads.
Evaluation mapping profile maintenance.
Rotation structure faculty assignments.
Report generation.
Accreditation documentation and compliance tracking.
Scholarly and Academic Productivity Tracking.
Site visit documentation preparation and repository management.
Duty hour, evaluation, case log, and milestone analytics.
Milestone data compilation.
Milestone form preparation.
Milestone submission preparation.
Tracking milestone completion rates.
Monitoring case log compliance.
Generating case log reports.
Identifying case log deficiencies.
ACTS Case Log minimum tracking.
Faculty Compliance Reporting (dashboard creation, metric management, and requests to faculty).
Recruitment analytics and backend reporting.
ERAS Backend setup.
NRMP backend setup.
ADS recruitment updates.
Program information maintenance.
Application export/report generation.
Compliance tracking.
SOAP agreement tracking.
Match compliance timelines.
Applicant scoring compilation (database, management, score aggregation).
File exporting, generating reports.
Maintenance of regulatory calendars, institutional agreements, and reporting systems.
Preparation of data and reporting for CCC, PEC, and APE, and other educational meetings and reviews.
Tracking educational budget.
Maintaining reimbursement spreadsheets.
Trainee educational stipend/allocation tracking.
Responsibilities above additionally apply to the following Non-ACGME Adult Cardiac & Thoracic Surgery Fellowship Programs, HMS medical student rotations in cardiac and thoracic surgery, Observer programs, non-employee onboarding, and external visitors.
Serve as liaison to the International Office for visa-related processes for fellows and observers.