Capitol Facility Manager

State of Montana•Helena, MT

1d•Onsite

About The Position

The General Services Division (GSD) is seeking a leader for the Capitol Facilities Management Bureau (CFM). This individual provides vision, leadership, and direction for 35 team members, and directly supervises 5 program managers. The incumbent is guided by statute, policy, procedure, and the Capitol Complex Master Plan. The CFM Bureau Chief is ultimately responsible for helping ensure the habitability and safety of State-owned space in the Capitol Complex, which comprises a real property portfolio valued at $429M. CFM services are provided to nearly 40 buildings in Helena directly through staff, and indirectly through contracted vendors. Key functions of this role include oversight of a $14.5M budget, establishing operational priorities, strategic planning, and overall executive management of the following programs: Building Automation Services, HVAC Services, Facility Maintenance, Landscape/Grounds Maintenance, and Custodial Services.

Requirements

Bachelor’s degree in Engineering, Business Management, Construction Management, or related field.
Five years’ experience in facilities management, building contractor, construction supervisor, or building system engineer.
Three years supervisory experience.
Knowledge of budgeting, estimating, fiscal management practices, and State and federal funding principles and requirements.
Knowledge of Executive Planning Process for preparation of rates and budget estimates for contracted services.
Knowledge of general principles of construction and construction project management.
Knowledge of facility management workload planning and the ability to apply that to the development and maintenance of a comprehensive facility operations and maintenance (O&M) program.
Knowledge of local and state building codes for plumbing, electrical, elevator, boiler, and mechanical systems.
Knowledge of best practices and compliance for abatement, safe workplace standards, and high-risk procedures.
Knowledge of liability mitigation strategies that maintain rigorous safety standards, reduce risk exposure, and strengthen contracted agreements.
Ability to write specifications, justifications, and report development.
Ability to utilize different communication styles with diverse levels of management, stakeholders, and public forums, including crisis, collaborative, and strategic communications.
Knowledge of principles of incident management system (ICS) standards and problem management to effectively achieve desired outcomes.
Successful completion of a criminal background check.

Nice To Haves

Alternate combinations of education and experience will be considered on a case-by-case basis.

Responsibilities

Provide vision, leadership, and direction for 35 team members and directly supervise 5 program managers.
Ensure the habitability and safety of State-owned space in the Capitol Complex.
Oversee a $14.5M budget.
Establish operational priorities.
Engage in strategic planning.
Provide overall executive management of programs including Building Automation Services, HVAC Services, Facility Maintenance, Landscape/Grounds Maintenance, and Custodial Services.
Build consensus among direct reports to facilitate strategic planning, forecasting, and implementation of best practices.
Balance customer service with smart stewardship of State property.
Promote a culture of safety, professionalism, and continuous improvement.
Be curious, innovate, and take reasonable risks to solve problems, build on preventative maintenance programs, and long-term capital improvement planning.
Use high-level planning and people leadership to ensure alignment with organizational goals, regulatory requirements, and industry best practices.
Develop or maintain plans to address effective emergency response, resource allocation, and workforce development.