Capital Projects Procurement and Contract Coordinator, Capital Projects - UT System Administration

University of Tennessee•Knoxville, TN

1d•Onsite

About The Position

The Department of Capital Projects oversees the University’s real property holdings and capital projects on a system wide basis. Capital projects exceed $3 billion and a multi-billion-dollar real property portfolio. This position will assist with among other associated responsibilities; public procurements related to designer contracts, construction contracts, lease contracts, and purchase/sale contract request for proposals, preparation and review of lease agreements, preparation of real estate reports, work on construction and campus space administration databases, maintain the website for the Department, and provide daily admin and information technology support.

Requirements

Five (5) years’ experience in public procurements real estate transactions, design and construction contracting, and knowledge of computer software.
The real estate experience should include knowledge of historic and environmental compliance, large and complex property transactions, and portfolios.
Knowledge of standard accounting policies and procedures
Ability to thoroughly and conclusively analyze and review contracts and other documents to ensure provisions contained therein are acceptable to University
Knowledge of contract principles
Ability to perform fully independent and autonomous analysis
Ability to focus and process a high volume of detailed material for extended time periods
Ability to establish and maintain effective working relations with others
Ability to communicate effectively orally and in writing
Ability to be detail oriented
Ability to organize and maintain an effective systematic work environment
Ability to organize and prioritize workload

Nice To Haves

Master's degree
Knowledge of Oracle system and University financial/accounting system
Knowledge of inferences contained in contract language and implications of its intent
Ability to review and modify contracts in accordance with organizational policy
Knowledge of contract negotiations with outside contractors
Ability to administer the policies and procedures relating to the University of Tennessee
Ability to analyze and review contracts and other documents to ensure inclusion of prudent and required provisions, including the University’s standard terms and conditions or acceptable alternative provisions

Responsibilities

Review and Assist with preparation of Capital Budget reviews and submittals
Prepare Requests for Proposals or Qualifications for various construction projects
Assist with Contract Administration
Update and Maintain Designers Manual
Assist with SBC reporting items
Assist with bidding construction projects
Review contract terms and conditions
Assists with the preparation of requests for proposals/qualifications, letters of interest, bids, quotations, or other documents related to Capital Projects work activities
Collaborates with members of Design, Construction, Real Property, and the Budget Office to ensure content is complete, accurate, and timely
Recommends enhancements to the proposals and other documents and is generally familiar with design and construction services and real property acquisitions and leasing
Assist in Designer / Contractor selection, contract and payment processes
Prepare solicitation documents for posting on Facilities Planning website
Receive and organize letters of interest and proposals submitted by Designers
Collect and organize responses to capital project Designer solicitations
Schedule evaluation meetings for scoring per standard processes
Prepare correspondence to Designer upon approval from the SBC Executive Sub-Committee
Manage designer selection documentation
Assist with Contract and Invoice Processes
Process payments to Contractors and Designers
Prepare disbursement forms for invoices
Input invoices in IRIS
Assist in Contract Preparation
Edit and print Cost Proposal and additional service letters and print backup information
Assist in the creation and maintenance of websites and databases
Assist in the input of data into space planning software and generate reports from the system
Provide daily information support for the office
Provide training support to staff on the use of the centralized systems and the use of computer tools
Provide procedures on information retention and provide updates on emerging technology.
Prepare Requests for Proposals for various real estate transactions and capital projects
Provide real estate reports for the University, State, or external parties
Assists with all leasing related activities from lease initiation, documentation, coordination and administration for the various aspects of the leasing process
Support the Real Property Department in organizing and tracking lease maturities and terminations/extensions