Capital Projects Manager

Corporate Office – Newton, MA•Newton, MA

13d

About The Position

The Capital Project Manager (CPM) plays a pivotal role in the execution of capital projects; the management of short- and long-term capital plans; and the planning of sound, financially viable projects that protect building systems and enhance performance for hotels within Sonesta International Hotel’s managed and owned estate. CPMs coordinate with hotel operations and several other departments, as well as outside consultants, to develop and execute projects and 5 year capital plans. At times, this individual will be tasked with visiting properties to establish projects or monitor their progress, review quality of work and compliance with construction documents. Travel approximately 10-25%. The ideal candidate is exceptionally organized, has strong project management skills and technical experience, excellent communication and interpersonal skills, demonstrates a strong attention to detail, can adapt to shifting priorities, and is comfortable working independently within a fast pace and dynamic environment. This position requires a steadfast execution mindset, strong collaboration skills and the ability to excel in a demanding environment, while maintaining a composed, professional demeanor. A high degree of ownership, initiative, interaction and teamwork is required to be effective in the role.

Requirements

Education: Bachelors Degree Required.
8+ years experience in Capital Project Management, asset management, engineering, or architecture preferred within hotel environments.
Well-developed and effective team skills; able to be an active partner in a cooperative and accountable team environment.
Experience managing projects across multiple geographically dispersed locations.
Strong business acumen.
Strong organizational skills including attention to detail and prioritization.
Strong facilitation and interpersonal skills; self-starter, positive, high energy; demonstrated ability to work effectively with senior management, peers and entry-level employees; ability to work cross-functionally to support meeting and exceeding customer expectations.
Ability to act as a positive role model to peers and team members.
Experience working in a fast-paced, deadline-driven environment and able to manage priorities well.
Excellent written and verbal communication skills. This includes excellent listening skills and concise communication targeting the message to specific audiences.
Proficiency in MS Office Suites of products, (OneNote, Excel, PowerPoint, Outlook, etc.)
Proficiency in use of project planning tools (Smartsheets, MS Project, etc.)
Proficiency in use of space planning and presentational tools (Bluebeam, Adobe Acrobat, etc.)

Nice To Haves

Advantageous certifications: PMP, CCM, LEED, CFM, FMP, AIA

Responsibilities

Maintain and update 5 year Capital Planning roadmaps for assigned hotels. This includes management of project creation and planning items within Sonesta’s asset management software.
Own capital project delivery end-to-end: collaborating with Regional Directors of Engineering, Hotel Operations, Architecture, Design & Construction, IT, and other stakeholders as required on project scope, project planning, financial reporting, vendor management, project scheduling, and cost management.
Creation and management of detailed Project Plans, to include budgets, schedules and scopes of work.
Professional development, special projects, internal process improvement.
Maintain accurate project cash flows and report upon project status, cash flow status, contingency management, and change control.
Identify and escalate project risks.
Contract management, invoice management, and maintain current certificates of insurance.
Maintain records of completed capital projects, warranty coverage, and all project documents in company folder structure.
Manage project documentation including punch list and closeout information.
Coordinate internal stakeholders: Operations, Design, Legal, Accounting, Procurement, Fixed Assets, and Brand where applicable.
Track against budget (forecasting, re-forecasting, and variance reporting).
Update project tracking tools and reporting dashboards.
Assist in budget planning cycles (annual and rolling).
External vendor, contractor, and consultant management.
Chair and document regular project meetings.
Provide high level reporting.
Improve internal templates and processes for efficiency and compliance.
Ensure permitting, inspections, and closeouts are aligned with project schedules.
Support and lead where applicable, high-priority emergency projects (e.g., HVAC failure, flood response).
Serve as flexible resource across the team when bandwidth shifts or coverage is needed.
Abide by Sonesta Standard Operating Procedures for capital project management and change control.
Support, comply with and promote company initiative, policies and guidelines.
Track and report on project status.
Identify potential issues and bring awareness to key stakeholders as needed. Work toward and track prompt resolution.
Responsible for ensuring success through the eyes of employees, guests, and owners.
Utilize and collaborate with resources across different departments, corporate office, properties and consultants.
Capable of influencing employees and consultants to perform to their highest standard and establishing a trusting environment to enrich the culture.
Focus on the mission and well-being of the department, hotels, and company as a whole.
Lead by example and operate with integrity and respect.
Demonstrate our values and GUEST People Standards.