Capital Projects Coordinator

City of Seattle•98119, WA

12h•Hybrid

About The Position

Seattle Parks and Recreation (SPR) is a national leader and innovator in the services and programs we provide to our residents who enjoy our public spaces such as parks, community centers, specialty gardens and swimming pools. Our mission is to equip employees and the public for well-being as we support healthy people, a thriving environment and vibrant community. We provide safe and accessible spaces for residents and visitors to work, recreate, rejuvenate and enhance quality of life and wellness for children, teenagers, adults and seniors. Delivering excellent customer service to all is a core value. The Planning and Capital Development Division (PCD) provides long range planning, technical design and construction oversight for SPR major maintenance and development projects. PCD is comprised of project managers, engineers, landscape architects, planners and administrative staff. The Capital Projects Coordinator (CPC) position is part of a team of project managers within PCD that diligently and vigorously guides project development and implementation. This position will report to the Capital Projects Coordinator Supervisor. The CPC/Project Manager takes the lead and strongly coordinates with all other PCD team members, other SPR divisions, other government entities, and community members and/or non-City partners. The CPC/project manager is responsible for, and takes pride in, delivering projects within scope, within budget and on schedule.

Requirements

Requires a minimum of three years project or construction management or related experience and a Bachelor Degree in Architecture, Engineering, Business Administration, Urban Planning or related field (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).
Working knowledge of engineering and architectural design principles, practices and procedures, estimating techniques and project accounting, construction methods and the principles, methods and practices of project management are the basis of the position.

Nice To Haves

Three years of computer use, resulting in competent skills in Adobe products, project management software and social media.
The ability to adapt quickly to and learn the use of project management-based software for construction management.
Previous experience with Procore is a plus.
A professional license in one of the disciplines mentioned above.
Three years of experience in public outreach and engagement.
Three years of construction management experience with a variety of public works projects in a governmental setting.
Experience with alternative project delivery methods.
3 years or more project managing complex public buildings
Strong familiarity with construction methods and contracting.
A proactive approach to problem solving and the ability to work independently.
Ability to handle a variety of demands and tasks and the flexibility to juggle multiple tasks while working in a fast-paced environment.
Proficiency in use of social media outlets, adobe programs, and Microsoft Project.
Ability to communicate and work effectively within a multicultural workforce and serve a diverse customer base.
A positive attitude and enjoyment of working in a team-oriented atmosphere.

Responsibilities

Coordinate the planning, design and construction processes for capital improvement projects for Seattle Parks and Recreation facilities, overseeing projects from initial phases through completion.
Manage multiple projects at once in various phases of the planning/design/construction process.
Be responsible for adherence to approved scope of work, prepare and update working budgets and prepare and update schedules for all assigned projects.
Utilize project management software, E-Builder/Procore, and MS Office/MS Project for multiple processes.
Follow City of Seattle guidelines to select design consultants.
Negotiate, prepare and administer consultant contracts.
Coordinate design reviews with the consultant team and internal staff from early design through bid documents.
Scope out and obtain required supplemental documents and reports such as but not limited to: surveys, environmental reviews, geotechnical reports, wetland delineations, SEPA checklists, stormwater testing, historical surveys.
Identify necessary permits and facilitate the permitting process.
Coordinate bidding and contract awards.
Administer the construction process and monitor project closeout.
Ensure that objectives are met and projects are constructed to Parks Department standards.
Serve as the departmental representative with other City departments, outside agencies, special interest groups, and the public to achieve project goals and meet City, State and Federal regulations.
Be responsive to requests for information, project updates, and listen to all voices.
Respond to the public in a timely manner and notify project team and managers of any potential conflict or opportunity.
Work with the Public Information Officer to execute the public outreach process, incorporate Race and Social Justice Initiatives, update websites, and inform constituents.