Capital Project Specialist

Tutera Senior Living & Health Care•Kansas City, MO

About The Position

The Capital Projects Specialist supports the execution of capital construction and building improvement projects by providing centralized administrative coordination for the regional maintenance and development teams. This role is responsible for organizing, tracking, and maintaining project documentation, schedules, and communication across a portfolio of projects. The position ensures that project information is accurate, accessible, and up to date, enabling regional leaders to focus on project execution.

Requirements

High school diploma or equivalent; additional experience may substitute for formal education
3+ years of administrative experience supporting construction, project management, or similar environments
Strong proficiency in Microsoft Office (Excel, Outlook, Word)
Exceptional organizational skills with ability to manage large volumes of detailed information
Strong written and verbal communication skills
Ability to manage multiple projects and priorities simultaneously
Ability to work independently and maintain accuracy in a fast-paced environment

Nice To Haves

Microsoft Project
Experience working for a general contractor, subcontractor, or construction-related business
Prior experience supporting multiple crews, vendors, or concurrent projects
Familiarity with construction documentation, project workflows, or scheduling tools

Responsibilities

Maintain and manage the capital projects master tracker, including project status, timelines, and key milestones
Create and maintain project schedules and ensure alignment with updates from regional teams
Organize and manage project documentation, including maintaining complete and accurate project folder
Track invoices, pay applications, and supporting documentation to ensure proper recordkeeping and visibility
Collect and maintain required documentation (e.g., COIs, contracts, project files)
Coordinate communication between corporate teams, community leadership, vendors, and subcontractors
Serve as a central point of coordination for project-related information and updates
Support quarterly facility reporting by collecting, organizing, and distributing reports to leadership
Communicate project timelines and updates to community teams as needed
Maintains records of required life safety regulatory compliance
Identify gaps in documentation, tracking, or communication and proactively resolve
Other duties as assigned
Attendance is an essential part of job responsibilities
Follows established safety policies and procedures.
Identifies and corrects safety hazards; reports safety concerns as required.
Observes safety needs of residents as indicated in care plan.
Wears and/or uses safety equipment and supplies when indicated and properly trained to use.
Demonstrates job-specific knowledge of fire and disaster preparedness during drills or actual situations.

Benefits

Advanced Pay
Financial Literacy Classes
Employee Assistance Program offering Mental Health Resources, Legal Guidance, Financial Information, and more!
Child Care Discount
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
401(k) for Eligible Locations
Tuition Reimbursement
Paid Time Off
Holiday Pay
Exclusive Tutera Perks
Tutera University
Advancement Opportunities