Capital Project Coordinator & Controls Analyst
About The Position
Ashland Specialty Ingredients, G.P. is hiring a Capital Project Coordinator & Controls Analyst for its Hopewell, Virginia location. This visible role supports the site’s Capital Engineering function and reports to the site’s Capital Engineering Manager. It is an individual-contributor position with no direct reports and is not entry level. The role coordinates capital project controls and administration across the Hopewell capital portfolio, including schedules, cost tracking and reporting, vendor and contractor readiness, project documentation, and coordination with plant Operations and support functions. It also serves as the Plant Engineering Management of Change (MOC) Coordinator, supporting the MOC process from initiation through closure. The position drives improvements to capital project controls and processes to improve data quality and visibility, streamline manual work, and reduce administrative rework. The expected hiring range is $81,200 to $128,200 annually. Actual compensation depends on qualifications, experience, skills, and work location.
Requirements
- Associate degree or higher in Engineering Technology, Business Administration, Accounting, Construction Management, Project Management, or a related field, or an equivalent combination of education and directly relevant experience.
- At least three years of experience in industrial project coordination, project controls, engineering administration, construction coordination, maintenance planning, procurement, accounts-payable support, or manufacturing financial coordination.
- Experience coordinating purchase requisitions, purchase orders, invoices, vendor records, commitments, forecasts, accrual information, cost transfers, or project cost tracking.
- Strong organization, prioritization, follow-through, and attention to detail across multiple active assignments and competing deadlines.
- Experience maintaining project schedules, milestone trackers, action registers, project records, financial information, or management reports.
- Strong proficiency with Microsoft Excel, including formulas, lookups, PivotTables, data validation, and structured reporting.
- Proficiency with Microsoft Word, PowerPoint, Outlook, Teams, and SharePoint.
- Ability to comply with applicable site safety, security, training, and personal protective equipment requirements.
- Demonstrated responsible and ethical behavior.
- Ability to help the company drive greater value through understanding the business, making complex decisions, and creating the new and different.
Nice To Haves
- Bachelor’s degree in Business Administration, Finance, Accounting, Engineering Technology, Construction Management, Project Management, or a related discipline.
- Experience supporting capital projects in a chemical, industrial, manufacturing, or process-plant environment.
- Experience using SAP or a comparable enterprise resource planning and purchasing system.
- Experience with capital forecasting, accruals, commitments, cost reconciliation, or project cost control.
- Experience with Management of Change or another formal change-control process.
- Experience coordinating contractor onboarding, mobilization, training, documentation, or site-access requirements.
Responsibilities
- Coordinate capital project controls and administration across the Hopewell capital portfolio, including project setup, schedules, milestones, action items, documentation, reporting, and closeout.
- Coordinate and report project cost controls, including purchase requisitions and orders, invoices, commitments, actual spending, forecasts, accrual inputs, cost transfers, coding corrections, and financial reconciliation.
- Coordinate contractor and vendor readiness, including onboarding, site access, required training and documentation, work schedules, mobilization requirements, purchasing interfaces, and resolution of administrative issues affecting project execution.
- Coordinate capital activities with plant Operations and support functions, including participation in Tier meetings and coordination of shutdowns, turnarounds, work windows, operating impacts, resource needs, project risks, and cross-functional actions.
- Serve as Plant Engineering Management of Change (MOC) Coordinator, supporting MOC initiation, workflow, reviews, implementation tracking, action-item follow-up, documentation, compliance requirements, and closure.
- Improve capital project controls and processes by standardizing tools and reporting, improving data quality and visibility, simplifying or automating manual processes, and reducing administrative rework.
- Contribute to organizational goals through initiative, goal execution, and a focus on performance and safety.
- Build collaborative relationships, optimize diverse talent, and use positive communication and influence to improve organizational capacity and capabilities.
Benefits
- Industry-competitive salary and benefits
- Pay-for-performance incentive plans
- Opportunities for development and advancement throughout the global organization
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
