Public Works Department - Capital Planning Project Manager

County of El Paso•Tx 79901, TX

About The Position

The Capital Planning Project Manager, under administrative direction of the Director, is responsible for the oversight and monitoring of administrative and operational and financial planning of large-scale capital portfolios and programs throughout the County’s various departments. This role involves planning, organizing, developing, implementing, overseeing, and reviewing assigned projects, including managing strategic financing portfolios, capital bond programs, and large-scale grant opportunities. The position also involves analyzing program quality and effectiveness, coordinating annual plans, maintaining a database of capital projects, monitoring revenues and expenditures, and ensuring adherence to funding and completion requirements. The Project Manager will coordinate with County departments, attend meetings, make presentations, and monitor projects to ensure construction schedules, budgets, and grant spend rates are met. They will also review and recommend modifications to programs and procedures, assist in the development of strategic planning for future capital development, and arrange for guidance on complex issues. The role requires representing County interests in discussions with various stakeholders, including department heads, public officials, federal agencies, and community groups. Additionally, the Project Manager will oversee processes for revenue disbursement and expenditures, collaborate with fiscal departments, coordinate grant proposals, verify funding for scope changes, audit project costs and schedules, and examine budget requests. The position also involves checking bid advertisements, assisting in contract negotiations, supervising contract preparation, and performing project management functions. This includes working with staff and legal counsel on property acquisition, staying updated on relevant laws and regulations, and performing other related duties as assigned. The role emphasizes excellent customer service, creating a high-quality work culture through training and mentoring, and participating in emergency response as a Disaster Service Worker.

Requirements

Bachelor’s degree in business or public administration, construction science, engineering or related field.
Six (6) years professional, managerial or administrative experience, dealing with preparation and fiscal oversight of operating budgets or capital developments, project management and acquisition projects.
Two (2) years supervisory experience to include management of consultant teams and project implementation schedules.
Must have or obtain by date of hire a valid driver's license applicable to job responsibilities, with a driving record acceptable to the County of El Paso.
In order to access into the County’s network and systems, a personal smart device is required by the hire start date.
Knowledge of project management principles and practices; lean-organizational techniques; business or economic development financing; the principles and practices of urban economic, redevelopment and downtown development including administration and management, public participation techniques and development issues; marketing techniques and economic development incentives; border economics and industrial practices; budget preparation and standard general and fiscal administration policies and practices; principles and practices of administrative management; the principles and practices of effective customer service; County organization, operations, policies and procedures; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products.
Ability to deliver seamless customer service and build and maintain cooperative and effective relationships with the department staff, other county department heads and staff.
Ability to interpret federal, state, city, and county laws and regulations.
Ability to analyze numerous concrete and abstract factors, and exercise judgment in weighing suitability and effects of alternatives to make decisions or solve problems pertaining to non-engineering development administrative matters of considerable complexity under unusual circumstances.
Ability to coordinate or engage in consolidating, preparing, presenting, implementing and controlling in capital developments projects, financial and economic analyses and reports, project funding schedules, related accounts and records, and administrative policies and procedures.
Ability to negotiate or assist in the negotiation between businesses, financial institutions and government agencies and perform cost/benefit analyses.
Ability to operate a personal computer and various software applications.
Ability to conduct research, develop appropriate documentation, assess and prioritize multiple tasks, projects and demands to meet scheduled requirements.
Ability to establish and maintain effective working relations with co-workers and customers to promote and support a productive work environment.
Ability to work efficiently independently and in a team environment to meet established goals and objectives.
Ability to establish and maintain effective working relationships involving persuasive dealings with fellow employees, executives, consultants, contractors, elected officials and the public, and firmly and impartially exercise supervisory authority over assigned subordinates.
Ability to prepare clear, concise and comprehensive written reports, and staff studies.
Ability to work independently, exercise sound judgment and make decisions, manage time well and perform multiple tasks, and organize diverse activities.
Ability to perform in a fast-paced and stressful environment, while maintaining a professional manner.
Ability to have and maintain a valid driver's license with a driving record acceptable to the County of El Paso.
Ability to pass a Criminal Background Investigation.
Demonstrate regular and reliable attendance.
Work well with others and participate fully in a team-oriented environment.
Interface with other employees and customers in a courteous and respectful manner.
Maintain strict confidentiality.
Project positive support of their department and all County organizations at all times.
Maintain and enhance the County’s commitment to customer service excellence.

Nice To Haves

Master’s Degree
Project Management Professional from the Project Management Institute
International Association for Six Sigma Certification (Various Belt Levels)

Responsibilities

Plans, organizes, develops, implements, oversees, and reviews the assigned projects within the Department, to include management of strategic financing portfolios, capital bond programs and any large-scale grant opportunities.
Manages and evaluates quality, efficiency and effectiveness of assigned programs and projects.
Analyzes, coordinates, and overseas production and implementation of annual plans in the Department’s programs and activities.
Maintains agency-wide database of capital projects and related information and monitors availability and expenditures of allocated revenues, grants and other funds.
Reviews work progress for adherence to funding and completion requirements, and reports deviations for remedial administrative action.
Coordinates with County departments as necessary to monitor capital projects progress in all phases of development, to include scope, design, bid and construction.
Attends meetings and makes presentations to public officials and community groups to facilitate understanding of capital projects progress.
Monitors projects administratively to ensure adherence of projects assuring construction scheduled, budgets and grant mandated spend rates are met.
Reviews, evaluates, and recommends modifications to programs, projects and procedures as appropriate.
Works with users, elected officials, department heads, and respective project managers to assist them in development of their strategic planning for future capital development, including identifying program operational objectives.
Arranges for guidance or action from higher level executives on unprecedented problems or deviations from County-wide policies or practices, or from qualified engineering professionals on complex technical problems or questions.
Represents County interests when conferring with and presenting capital improvement portfolios and programs to department heads, public officials of other counties, states, federal agencies, public utilities and regional jurisdictions, business organizations and civic groups to facilitate understanding of program nature, goals, process, projects, and administrative and fiscal issues.
Plans, organizes, develops, implements, oversees and reviews processes to provide for availability, disbursement and expenditures of project revenue for planning, design, construction of various facets of the portfolios or programs.
Collaborates with County Auditors and Budget and Fiscal Departments and funding organizations to devise and integrate fiscal procedures that conform to accepted policies and standards.
Coordinates development of grant proposals as assigned for specific tasks, program objectives, funding position statements and master plans.
Verifies funding for project scope changes during design phases.
Audits project costs and schedules for adherence to funding and completion requirements.
Assesses impact of estimate variations and recommends remedial administrative action to County officials, other jurisdictions, and funding or regulatory agencies.
Examines, consolidates, and coordinates operating and budget requests.
Checks bid advertisements for consistency with fiscal and administrative provisions of construction or other contracts to be awarded and open bids for patterns impacting cost estimates and recommend contingency funding if necessary.
Assists in contracts or projects assigned directly to the manager.
Participates in contract negotiations and supervises, oversees, or performs preparation and approval of contract documents for consultant and construction work as authorized.
Coordinates with Project Engineering, Purchasing, and user departments to assure project consultant and construction work is contracted in an efficient, timely, and proper manner.
Performs project managements functions as required.
Works with subordinate staff and consultants and legal counsel on appraisal, offer, negotiation, contract preparation, approval, and acquisition of properties for the County's needs.
Remains abreast of changes in local, state or federal, laws or regulations concerning and affecting department operations.
Performs other related duties as may be assigned.
Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations.
Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts.
Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills.
As members of the El Paso County Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor.