Capital Budget Analyst

City of New York•New York City, NY

1d•Onsite

About The Position

The Department of Citywide Administrative Services (DCAS) is seeking a Staff Analyst to work within the Fiscal and Business Management Line of Service’s Capital Budget Unit. This role will serve as a Capital Budget Analyst, reporting directly to the Capital Budget Director. The candidate will be responsible for a broad range of financial and administrative activities related to the management and funding of DCAS’ capital program. The DCAS Capital Budget Unit (CBU) manages the agency’s $10 billion 10-year capital plan and oversees capital submissions through various phases of the Capital process. This includes assisting with procurement through the registration process required by the City Charter, Office of Management and Budget and the Comptroller's Office. The unit registers work order letters and change orders for capital contracts with the Comptroller's office and submits CPs to OMB to ensure that DCAS has sufficient budgetary authority to fund all capital projects, leases, and equipment purchases. The unit also reports on the status of the capital budget and reviews invoices for capital contracts.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to "1", "2", "3", or "4" above.
College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
All candidates must have a high school diploma.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.

Responsibilities

Review packages submitted by DCAS's Fleet Management and Energy Management (DEM).
Ensure payment packages contain all required documentations outlined by contract.
Perform extensive analysis of payment packages including invoices, verification of contract prices and discount provisions, previous services rendered, certified payroll submissions, timesheets, delivery and/or inspection certifications.
Flag discrepancies in payment packages to Project Managers to prevent overpayments.
Create comprehensive and detailed payment vouchers.
Ensure deduction(s) and/or retainage were correctly applied.
Ensure timely payments to avoid service interruption or contract termination.
Process Disbursement Request Modifications (DRMs) for rush or special processing requests as needed.
Liaise with stakeholders such as construction companies, project managers, the Comptroller's office, the Department of Investigation, and other entities including internal and external auditors.
Update various payment tracking reports, process Release of Retainage documents, and monitor interest payments.