Campus Secretary

Education Service Center Region 7•Tatum, TX

43d

About The Position

Primary Purpose: Ensure efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

Requirements

High school diploma or GED
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks, often changing assignments on short notice
Effective organizational, communication, and interpersonal skills
3 years of secretarial experience

Responsibilities

Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
Maintain school calendar of events.
Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
Receive incoming calls, take accurate messages, and route them to the appropriate staff.
Assist students, teachers, and parents as needed.
Schedule meetings and appointments and maintain calendar for principal.
Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
Maintain inventory of fixed assets, equipment, and supplies.
Assist with planning, preparation, and setup of faculty meetings and campus activities.
Sort, distribute, or deliver mail and other documents.
Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
Maintain confidentiality.
Monitor the work of campus secretaries and clerical aides.