Campus Operations Administrator

Highlands College•Birmingham, AL

10h

About The Position

The Campus Operations Administrator is responsible for assisting the Executive Director of Campus Operations of Highlands College, as well as administrative support for the team. Specific Duties and Responsibilities: Provide administrative support to the Executive Director of Campus Operations and operational department heads Build relationships and assist in achieving the operational department and campus goals Coordinate with planning of meetings, meeting minutes, room reservations, restaurant reservations, and sending calendar invitations for invitees Attend meetings and take notes including preparing meeting agendas and meeting recaps Maintain and manage file documents. Assist Executive Director of Campus Operations and departmental heads with purchasing and invoice process such as: sourcing and bidding products for purchase, processing invoices for payment, expense reports, etc. Assist with administrative projects such as: departmental manuals, safety manual, standard operating procedures, etc. Represent and drive the vision, culture, and goals of Highlands College daily. Respond to emails, text, and phone calls within a 24-hour time frame. Personal Characteristics High desire to make other people successful. Strong communication and relationship skills. Focus on collaboration, communication, and encouragement. Ability to anticipate and forecast needs, creating plans to exceed those needs. The humility to perform big and small tasks with the same feeling of significance. High standards and an attention to detail. Ability to handle confidential information.

Requirements

Bachelor’s Degree in Business Administration or similar field preferred.
Minimum of one year in an administrative or support role.
Proven track record of effective time management.
Detail oriented, creative, ability to learn new software applications.
Projects a professional and confident image, able to handle a fast-paced environment.
A record of building relationships and getting things done.
High desire to make other people successful.
Strong communication and relationship skills.
Focus on collaboration, communication, and encouragement.
Ability to anticipate and forecast needs, creating plans to exceed those needs.
The humility to perform big and small tasks with the same feeling of significance.
High standards and an attention to detail.
Ability to handle confidential information.

Nice To Haves

Bachelor’s Degree in Business Administration or similar field preferred.

Responsibilities

Provide administrative support to the Executive Director of Campus Operations and operational department heads
Build relationships and assist in achieving the operational department and campus goals
Coordinate with planning of meetings, meeting minutes, room reservations, restaurant reservations, and sending calendar invitations for invitees
Attend meetings and take notes including preparing meeting agendas and meeting recaps
Maintain and manage file documents.
Assist Executive Director of Campus Operations and departmental heads with purchasing and invoice process such as: sourcing and bidding products for purchase, processing invoices for payment, expense reports, etc.
Assist with administrative projects such as: departmental manuals, safety manual, standard operating procedures, etc.
Represent and drive the vision, culture, and goals of Highlands College daily.
Respond to emails, text, and phone calls within a 24-hour time frame.
Actively participates in the Highlands College community.
Create a high-touch environment (love, encourage, welcome people).
Tithe faithfully and regularly to Church of the Highlands.
Be actively engaged in ministry at Church of the Highlands and Highlands College by leading small groups.
Affirm and uphold the Statement of Faith and the Core Values and DNA of the College, exemplifying all by word and lifestyle.