Campus Community-Use Coordinator

Colorado Mountain College-Glenwood Springs•Steamboat Springs, CO

2d•$55,806 - $62,005•Onsite

About The Position

Under the supervision of the Steamboat Campus, the Campus Community Use Coordinator maximizes the campus room usage to enhance community connections and strengthen strategic partnerships utilizing the Steamboat campus. The position will actively encourage community members to utilize CMC Steamboat’s rooms for meetings, events and dining and serve as a point of contact for all bookings, facility use and rental agreements and other special needs. S/he will set up and maintain room usage database to strategically block off time for student activities, conferences, student recruitment activities and special events and communicate regularly with campus leadership and key internal departments regarding room usage and special needs. The position will intersect with all appropriate internal departments for scheduling, preparation and execution of community use activity on campus and provide summer conference coordination.

Requirements

Bachelor’s Degree and three years related experience, or equivalent combination of education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.
Degree in a related field and experience in public employment and/or education preferred.
Knowledge of generally use of technology including experience with standard Microsoft Office software, particularly Excel.
Ability to relate well and work effectively with multiple constituencies and audiences.
Excellent verbal and written skills.
Knowledge of office systems: MS-Office preferred.
A team player committed to developing and working within a collaborative environment and to ensuring the highest customer service orientation.
Ability to: read, write, speak and understand English well; read and interpret regulations accurately.
Ability to follow directions and complete tasks timely and accurately, and be able to accept supervisory input and constructive criticism.
Ability to work in a high-paced environment and manage stress with work under pressure, while multitasking when meeting deadlines.
Dedicated commitment to providing exceptional customer service, seeking opportunities for efficiencies, and dedicated to the mission of the College.
Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.
Colorado Mountain College requires that employees perform their assigned duties within the State of Colorado.
The College further expects employees to accurately report their work location at all times.
Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Nice To Haves

Bilingual (English/Spanish) or conversational language abilities are preferred.

Responsibilities

Support the campus in planning and coordinating meetings, conferences, seminars, demonstrations, tours, and formal visits on the campus; handle all shift problems and deviation in accordance with established instructions, priorities, commitments and departmental goals.
Coordinate logistical details for meetings and events which include, but not limited to, client walkthroughs, on-site support, room setups, catering coordination, audio visual services, parking/transportation, internet access, reception and tours etc.
Review requirements and make recommendations for planning for proposed event arrangements; identify and notify supervisor of scheduling conflicts, and provide recommendations on the various aspects associated with visits, conferences, seminars, or meetings.
Manage space requests and event reservations; scheduling space and respond to all inquiries in a timely manner. He/she will provide informational data sheets and/or briefings to keep supervisor up-to-date.; prepare routine reports and collect and analyze data on space reservations and utilization.
Provide general building oversight which includes opening and closing the facility, inspecting space for damages and cleanliness, and assisting with upkeep and organization of inventory.
Report and resolve problems within the campus facility including but not limited to emergencies, incidents, customer and building needs while following proper action and/or reporting protocols.
Use appropriate offices to register lodging, catering, maintain regulations, directives and pertinent information on visitor(s) protocol, to include local requirements and guidance.
Conduct hourly rounds to monitor building usage, secure areas not in use, check condition of the facility and check in with student employees on duty.
Supervise student staff on duty during their shifts; assist in the hiring, training, evaluation of staff and inform supervisor of any changes that would affect visitor(s) control.
Provide support to special projects, initiatives and events as needed; serve as point of contact for planned visitors.
Provide primary support for prospect/donor events in Steamboat.
Set-up and execution of campus facility-use database each semester (once class schedule has been finalized).
Timely and collaborative communication (while booking and through weekly comprehensive updates) with Steamboat faculty and staff, ensuring room conflicts are addressed proactively prior to booking and alternate arrangements made.
Responsive, friendly interaction with community members and high-attention to detail for all inquiries and bookings.
Coordination with Campus Budget Manager and Accounts Receivable Coordinator: Ensure all invoices and receivables are monitored and routed through the campus budget manager and/or Accounts Receivables Coordinator. Ensure all business functions to be in alignment with business office and college policies and procedures. Monitor budgets
Coordination with Facilities: Work closely with facilities department to support all set up, take down, and cleaning of spaces, and logistics coordination around events. Support fleet/vehicle reservations and processes.
Summer Conference Coordination: Coordinate activity space, staffing and operations. Ensure safety and security of students and facilities during activities/special events. Monitor budgets. Contract negotiation and preparation plus budget and billing management with summer conferencing. Develop and provide publicity.
Other duties as assigned by supervisor.

Benefits

Medical
Dental
Vision
Life Insurance
Pet insurance
retirement contribution
tuition reimbursement
annual & sick time
mental health resources
healthy lifestyle benefits
affordable transitional housing may be available to the successful candidate based on eligibility and availability
relocation if applicable