Camp Program Assistant

Easter Seals Florida•Sorrento, FL

1d•Onsite

About The Position

Easterseals Florida is seeking a Program Assistant to join the team at Camp Challenge, a year-round camp serving children and adults with disabilities and special needs. This role involves a variety of administrative and operational tasks, including supporting camp operations, partnering with families, promoting the camp, and ensuring smooth behind-the-scenes operations. The ideal candidate is organized, people-focused, comfortable managing multiple priorities, and passionate about making a difference in the lives of individuals with disabilities.

Requirements

High School Diploma or GED required
Strong Microsoft Office skills
Excellent phone etiquette and customer service skills
Strong organizational, problem-solving, and multitasking abilities
Ability to work effectively under deadlines and time constraints
Ability to meet approved driver qualifications (minimum age 21 with a good driving record) for occasional business use of a personal vehicle
Professional, energetic, creative, and committed to fostering a positive, respectful, team-oriented workplace

Nice To Haves

One-year certificate from a college or technical school and at least six months of related experience preferred
Equivalent combinations of education and experience will be considered
Flexibility to meet program needs, including occasional evening or weekend community events and networking opportunities

Responsibilities

Perform a variety of general office and administrative duties
Maintain camper records and program documentation
Manage inventory and order office supplies following purchasing procedures
Process payments, receipting, banking, and financial tracking activities
Manage inventory and funds for the camp general store
Guide families through the camper enrollment process
Answer questions and provide outstanding customer service
Discuss sensitive topics such as financial assistance and levels of care with professionalism and compassion
Process camper applications and collect required documentation
Obtain service authorizations and maintain camper files
Conduct tours for prospective campers, families, and site-rental groups
Represent Camp Challenge at community events and networking meetings
Assist with marketing initiatives
Help secure and coordinate site-rental opportunities
Prepare for weekend and summer camp sessions
Enter and maintain camper information in Excel spreadsheets
Drive for marketing activities and offsite meetings as needed
Collaborate with teammates to ensure camp operations run seamlessly