CALL CENTER SWITCHBOARD

FRANKLIN PRIMARY HEALTH CENTER INC•Mobile, AL

1d•$15 - $17•Onsite

About The Position

Under general supervision, the Switchboard Operator/Appointment Scheduler operates a switchboard to relay incoming, outgoing, and interoffice calls. This role is crucial for managing a multi-line telecommunications system across multiple locations, ensuring efficient communication and accurate appointment scheduling. The position requires excellent customer service skills, professionalism, and adherence to health, safety, and privacy regulations, including HIPAA.

Requirements

High school graduate or GED equivalent.
Must be experienced in handling high volume of telephone calls and possess good telephone skills.
Must be pleasant and able to communicate effectively.
Demonstrates knowledge and ability to operate multi-line telecommunication equipment efficiently and effectively.
Excellent telephone and communication skills required.
Possess the ability to communicate clearly and effectively in oral and written form.
Possess a polite and helpful attitude at all times.
Demonstrates professionalism when dealing with clients, staff and vendors.
Must adhere to safety regulations, personnel policies and procedures.
Must receive Safety and Hazardous Communication training annually.
Maintain yearly health maintenance records by obtaining TB skin testing.
Adheres to Health Insurance Portability and Accountability Act (HIPAA Privacy Rule) policies and procedures.
Must successfully complete Privacy Rule compliance training annually or as revisions are made to the policies and procedures.
Must comply with Privacy Rule guidelines by learning to protect FPHC patient’s medical privacy.
Must comply with Privacy Rule guidelines by appropriately maintaining our patient information in compliance with national standards.
Must comply with Privacy Rule guidelines by providing appropriate security of FPHC patient records.
Work is sedentary in nature.
Requires working under stressful conditions.
Requires eye-hand coordination and manual dexterity.
Requires the ability to distinguish letters or symbols.
Requires the use of office equipment, such as copier, computer terminals and keyboards, telephones, calculators or fax machines.
Requires normal vision range.
Requires frequent standing, sitting, bending, stooping or stretching.
Requires alternating site location, hours and work days.

Nice To Haves

Does not leave callers on "hold and unattended" for longer than 60 seconds.
Screens, transfers and puts calls on "hold" efficiently and without offending caller.
Provides the very best customer satisfaction to patients, visitors, and co-workers at all times in a professional and courteous manner.
Doing things right the first time.
Making people feel welcome.
Showing respect for each customer.
Anticipating customer needs and concerns.
Keeping customers informed.
Helping and going the extra mile.
Responding quickly.
Protecting privacy and confidentiality.
Demonstrating proper telephone etiquette.
Taking responsibility for handling complaints.
Being professional.
Taking ownership of your attitude toward Service Excellence.
RESTRICTED access to PHI as defined by workforce category ADMINISTRATIVE STAFF, use and disclosure must be in accordance with applicable privacy policies and procedures.

Responsibilities

Operates a multi-line telecommunications system encompassing multi-locations.
Supplies information to callers and records messages as needed.
Answers, screens, and promptly routes incoming telephone calls and takes messages as needed.
Manages multiple calls without losing callers.
Takes messages accurately and delivers them as necessary.
Operates paging system to relay in-house announcements or call individuals to phone as necessary.
Exercises effective management and control of telephone system.
Performs clerical duties such as typing, proofreading, appointment scheduling, and sorting mail.
Accurately schedules appointments for all sites and specialties throughout the organization.
Obtains and updates accurate information, such as patient name and contact information.
Performs empanelment of patient during appointment scheduling.
Performs other duties as assigned by the Call Center Manager or designee.
Will contribute to a departmental plan to meet centers established benchmarks.
Redirects callers to other Center telephone numbers, if needed.
Prompt arrival and regular attendance at work.