Calendar Office Clerk

Albert & Mackenzie, LLP•Agoura Hills, CA

2d•Hybrid

About The Position

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for six consecutive years (2021–2026), the firm has also earned multiple Best Places to Work awards. In conjunction with other team members, the Office Clerk for the Calendar Department is responsible for sending out legal notices and maintaining attorney calendars for all Albert & Mackenzie's offices. The Calendar Clerk is an excellent entry-level position in a law firm environment. The Calendar Clerk role is a fast-paced, high volume position, that requires critical thinking skills, and the ability to problem-solve. With exposure to many facets of the firm, the Calendar Clerk is an excellent entry into a law firm environment for the right candidate.

Requirements

Extremely detail oriented, have the ability to prioritize multiple tasks, and have excellent follow through
Strong communication skills, both verbal and written
Proficiency in Microsoft Office software, especially Outlook, Word, and Excel are desired.
Knowledge of case management and/or E-filing a plus.
1 year of Adobe and Multimedia experience (Required)
Strong reading comprehension and data entry skills with a focus on accuracy
Strong computer skills, including Microsoft Office suite
Case Management Software, a plus
Ability to interact effectively and clearly with the public, clients, and employees
Requires critical thinking skills, and the ability to problem-solve.

Nice To Haves

Knowledge of case management and/or E-filing a plus.
Case Management Software, a plus

Responsibilities

Generate and send out hearing notices to parties
Schedule applicant depositions and doctor depositions as requested by attorneys
Set up meetings and conference calls
Record all deposition information in case management software and Outlook calendar
Arrange court reporter, interpreter, transportation, as needed and notice all parties
Review notices of depositions sent by other parties and record in Helix and calendar
Calendar vacations, appointments and any possible conflicts for attorneys in Helix calendar
Process all Notice of Hearings from WCAB, including entering information into Helix, notifying handling attorney, sending notices to parties
Use EAMS search tool as necessary to confirm case parties/Update parties
For doctor depositions, request payment from client using appropriate form letter. Follow up that payment is received on timely basis
Record all information related to depositions into Helix
Print, arrange and tab documents for walk through
Confirm all depositions with AA’s office, court reporter's office and interpreter's office
Assist with other tasks as needed