Calendar Analyst I, CTMS - National Center for Clinical Trials (NCCT)

American Addiction Centers • Charlotte, NC

8d • $29 - $43 • Remote

About The Position

The Clinical Research Financial Analyst I is a position that resides in the Office of Clinical Research (OCR). Under the direction of a Clinical Research Administration Manager, the position is an entry-level performer of clinical research administration functions and activities. The Clinical Research Financial Analyst I may be assigned any of the following pre-award or post-award activities for a portfolio of clinical research studies: calendar builds in OnCore (clinical trial management system); Coverage Analysis; budget development and negotiation in OnCore; the setup of studies in ClinCard (electronic participant payment); ClinCard payment coordination; sponsor invoicing; sponsored account invoicing; accounts receivable activities in OnCore; study closeout in OnCore, ClinCard, and EPIC (electronic health record and patient billing system).

Requirements

• Bachelor's degree in Business, Accounting, Finance or a related field
• 0-1 years of relevant experience in clinical research or research administration.

Nice To Haves

• Minimum of 1- year Business Office experience in a healthcare environment or Research Office experience preferred.

Responsibilities

• Reviews complex study protocols, sponsor agreements, informed consent forms and related documents as needed to determine whether a study is a qualifying clinical trial.
• Develop coverage (billing) grids in OnCore. Analyzes Medicare benefit policies, coverage determinations, and medical practice guidelines related to study specific interventions (e.g., physical exams, labs, radiological scans, etc.).
• Collaborates with the Principal Investigator and the clinical research team to finalize the MCA and designate funding sources for research costs.
• Develops a comprehensive cost analysis for the clinical research study when preparing the initial study budget. Maintains a library of information on standards of care, National Coverage Decisions (NCDs), Local Coverage Determinations (LCDs), etc.
• Stays abreast of Medicare, sponsor and other federal policy and regulatory issues.
• Works with the Principal Investigator and the clinical research team to develop an internal budget that includes all costs applicable to the study.
• Develops detailed final budgets by identifying all activities, tests and procedures to be performed during the conduct of the study based on the protocol, study calendar and other study documents.
• Creates visit schedule and budget in OnCore. Negotiates with sponsors to reach agreements appropriate to the costs of the trial (as needed).
• In collaboration with Research Billing Team, reviews patient care charges associated with each clinical research study on a periodic basis.
• Works with Special Billing and Department post-award personnel in to ensure that charges for all patient procedures are treated appropriately.
• Supports the study team in the financial management of clinical trials originating from federal, foundation, and industry funds by performing all accounts receivable functions.
• Generates and sends invoices to study sponsors.
• Tracks and monitors receivables from sponsors, including pass-through fees and milestone payments.
• Generates reports to project study financials.
• Reconciles payments received to OnCore and CORE Connect (Oracle Cloud institutional financial system). Notifies Financial Services of appropriate study account to receive payment.
• Resolves any financial issues with sponsor as needed.
• Ascertain amount paid and remaining amount due on assigned study sponsor accounts; establish payment plan with Department Contact guarantors regarding past due accounts; re-evaluate existing payment plans as needed when account is delinquent.
• Follow up with Departments to ensure proper amounts are collected; independently recommend action to be taken regarding the account.
• Initiate calls to Departments to ascertain whether the proper amount has been paid on the research account. Mail financial statements to Departments.
• Review balances on account and communicate with Departments via phone and email to explain professional and hospital billing and collection policy and procedure.
• Supports the closeout of study activities in OnCore, ClinCard and EPIC.
• Assists Principal Investigators with budget monitoring and prepares projections.
• Production of ad hoc analyses as needed.
• Primary user of OnCore, ClinCard and EPIC.
• Prioritizes job tasks; demonstrates willingness to assist Manager/Director in the completion of special projects and daily task to support the Department s productivity and efficiency.
• Demonstrates responsibility for personal development by participating in continuing education offerings. Performs other related duties incidental to work described herein.

Benefits

• Comprehensive medical, dental, vision, and retirement benefits
• Paid time off, parental leave, and tuition assistance
• 401(k): 3% company contribution + 3% match
• Tuition assistance: $5,250 per year for full-time teammates, $2,625 per year for part-time teammates
• Continuing education: $1,500 for full-time, part-time and PRN teammates
• Clear professional development pathways and advancement opportunities
• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level