Cadet Activities Administrative Coordinator

The Citadel•Charleston, SC

2d•Onsite

About The Position

The Citadel, The Military College of South Carolina is accepting applicants for a Cadet Clubs & Organization Manager in the Department of Cadet Activities. This role is responsible for management/oversight and providing administrative services for clubs and organizations organized under the Department of Cadet Activities.

Requirements

A bachelor's degree is required AND experience in finance, administration of student social and recreational functions and activities.
Must be able to serve as a role model for cadets.
Must be able to balance a very demanding schedule with cadet support as top priority.
Must understand leader development theory, especially at the young adult level.

Responsibilities

Responsible for the completion of special orders for club/organization activities; completing and maintaining paperwork/club charters and coordinating logistics for club events
Works with Institutional Planning Committee approval for club events/activities, venue booking, catering, marketing, and necessary permit and monitor event execution, addressing any issues that may arise
Ensures student clubs/organizations comply with Citadel policies and procedures regarding club registration, activities, and financial reporting ensuring accurate records of club activities and submit necessary reports to the Director of Cadet Activities
Responsible for the recommendation of disciplinary action for violations of club operating policies and procedures
Acts as the financial point of contact for all financial accounts organized under the Department of Cadet Activities
Will be required to follow Citadel and State regulations and policies, and maintaining accurate records for reconciliation and audit purposes
Reviews and approves club budgets; provides SME on club fundraising activities, monitor club spending, and guides financial reporting; conducts regular financial audits to maintain transparency and accountability IAW Citadel & State Policies
Organize and execute club advisor training, fairs, and other combined recruitment events; participate in routine department meetings