Buyers Assistant | Laval | Full-Time

Linen Chest•Laval (administrative region), QC

7d•Onsite

About The Position

Reporting directly to the Product Manager, the Purchasing Assistant plays a key role within the Purchasing Department by supporting buyers in their day-to-day activities. The person will handle the administrative and operational follow-up of files, manage product data, update systems, and coordinate with suppliers and various internal departments to ensure the accuracy of information and the smooth running of business operations.

Requirements

1 to 2 years of experience in a similar role, preferably within a retail environment or a purchasing department.
Strong organizational and prioritization skills.
Exceptional attention to detail and accuracy.
Ability to work effectively in a fast-paced environment with tight deadlines.
Sound judgment, initiative, and strong problem-solving abilities.
Excellent verbal and written communication skills in both French and English.
Ability to collaborate effectively with a variety of internal and external stakeholders.
Strong analytical skills with the ability to interpret sales and performance data.
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
Strong aptitude for learning and using various computer systems and software applications.

Nice To Haves

Experience with ERP systems or purchasing management systems is considered an asset.

Responsibilities

Create and maintain product records (SKUs) within company systems using vendor catalogs, instruction manuals, and various information sources.
Ensure the accuracy and integrity of product data across multiple systems.
Enter and maintain data related to promotions, sales events, and marketing initiatives.
Update regular, promotional, and clearance pricing in company systems.
Identify and report any discrepancies or inconsistencies in product information or pricing.
Create and enter purchase orders into the system.
Prepare and distribute required documentation to the appropriate teams.
Monitor purchase orders with vendors, including delivery date changes and backorder management.
Collaborate with vendors and internal stakeholders to ensure products are delivered within established timelines.
Prepare replenishment orders and special orders based on business needs.
Assist with the price change process while ensuring adherence to promotional calendars.
Prepare and communicate information related to promotions and sales events.
Coordinate the distribution of product samples for the website, marketing initiatives, and advertising campaigns.
Work closely with the Marketing team on product photography, flyers, advertisements, and product launches.
Ensure product information is accurately integrated and maintained across e-commerce platforms.
Prepare reports and analyze product, promotional, and sales performance.
Conduct analyses and provide recommendations based on the Buyer’s direction.
Ensure promotional activities and ongoing projects are completed within established deadlines.
Maintain regular communication with vendors, stores, and various internal departments.
Participate in product development, packaging initiatives, and process improvement projects.
Provide excellent service and support to both internal and external stakeholders.