Buyer

Reeves County•Pecos, TX

About The Position

The Buyer performs entry-level purchasing administrative and technical assistance work under the direction of the Purchasing Agent. The position supports County procurement processes within a financial program, including general ledger knowledge, asset tracking, requisition processing, and auctions of surplus or salvage assets. The role also provides routine administrative support to the purchasing department and may take on other duties as assigned.

Requirements

Experience in financial administrative and technical assistance work.
Graduation from a standard senior high school or equivalent, generally supplemented by courses in financial management; experience and education may be substituted for one another.
Skill in oral and written communication, computer use, financial software applications, handling multiple tasks, and prioritizing.
Skill in using a computer and office equipment.
Ability to prepare and maintain records, files, and reports; perform arithmetic computations; and communicate effectively.
Beginner-to-intermediate knowledge of Microsoft Office and Excel, with a solid understanding of the basics.
Knowledge of the principles and practices of financial management.
Ability to maintain confidential and sensitive information.

Nice To Haves

Bilingual ability is preferred but not required.

Responsibilities

Review submitted forms and reports for completeness, accuracy, and compliance.
Screen telephone calls, greet visitors, and route calls and visitors to appropriate staff.
Answer basic questions and resolve routine issues related to the financial management program.
Assemble, organize, and tabulate data.
Enter, update, and retrieve information from automated, financial, and fixed asset systems.
Recommend modifications to forms or records when appropriate.
Review, edit, and reconcile discrepancies in reports, purchase orders, correspondence, summaries, manuals, vouchers, requisitions, records, and related forms.
File and maintain supplies, forms, records, and reports, including tracking counts for bids as needed.
Process requisitions daily by checking account balances, verifying accounting budgets and bid or pricing proposal prices, and entering data into a database.
Assist with processing forms for surplus property and the fixed asset program.
Work with staff and the Purchasing Agent to ensure submitted information is complete and accurate.
Assist with compliance for the Purchasing Card Program.
Set up, update, and maintain annual bid and proposal information in organized, trackable Microsoft Excel spreadsheets.
Evaluate prices, recommend best value, and authorize purchase orders.
Assist with organizing training classes and new-hire orientation.
Set appointments and maintain the conference-room calendar for Annex II, as needed.
Process vendor applications.
Assist with front-desk duties in the receptionist clerk’s absence.
Perform other duties as assigned.