Buyer

GCC•Three Forks, MT

2d•Onsite

About The Position

The Buyer will coordinate the procurement and distribution of materials, parts, equipment, and supplies for the organization. This role involves ordering optimal supplies from suppliers who can provide quality products and services at the lowest cost and with the best delivery time. The Buyer will oversee all orders placed on a monthly period, contact suppliers, and renegotiate POs as needed to maintain supply needs. They will also coordinate appropriate methods for cost-effective product distribution, negotiate with current suppliers, get quotes for required materials, prepare comparative analyses, and select the best options in terms of quality and cost. Additionally, the Buyer will research and interview potential suppliers, suggest new suppliers to management, prepare, review, and approve orders, and manage physical order files. This role acts as a liaison between the company and suppliers, providing status information for all POs and price changes. The Buyer will also track petty cash payments, disbursement requests, and reimbursements by working with accounting and treasury, and process returns for incorrect or low-quality materials, duplicate orders, or warranty enhancements. They will follow up on imports or exports to obtain vendor invoices and certificates of origin, and provide ongoing supervision of orders placed, coordinating all activities related to the procurement of a commodity from intent to purchase through delivery. Maintaining timely control of orders, amendments, shipping notices, and other documents to assure accurate record retention is also a key responsibility.

Requirements

Bachelor’s Degree (or 5 years experience) required.
Knowledge of accounting software; contact management system; database software; inventory software; manufacturing software; order processing system and MS Office Suite including Word and Excel
Strong negotiating skills verified through history or documentation
Knowledge of basic accounting, finance, money value over time, economic project assessment, and inventory administration
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Nice To Haves

Previous supervisory experience preferred.
One to two years of purchasing/inventory experiences preferred.
Purchasing Certificate.
CPM strongly desired

Responsibilities

Coordinates the procurement and distribution of materials, parts, equipment, and supplies for the organization.
Orders optimal supplies from suppliers who can provide quality products and services at the lowest cost and with the best delivery time.
Oversees all orders placed on a monthly period. Contacts suppliers and renegotiates POs as needed to maintain supply needs.
Coordinates appropriate methods needed to distribute products in a cost-effective manner.
Negotiating with current suppliers and getting quotes for the required materials, prepares comparative analysis, selects the best option in terms of quality and cost.
Researches and interviews potential suppliers to determine if they meet the specified requirements. Uses research to suggest new suppliers to management.
Prepares, reviews and approves orders and manages physical order files for accurate record management.
Provides status information for all POs, price changes and acts as a liaison between company and supplier.
Tracks petty cash payments, disbursement requests, and reimbursements by working with accounting and treasury within the required timeline assigned.
Processes returns for incorrect material or low-quality material returns duplicates orders or warranty enhancement as needed.
Following up on imports or exports to get vendor invoices and certificates of origin as needed.
Provides ongoing supervision of orders placed. Coordinates all activities related to the procurement of a commodity beginning with the intent to purchase through delivery.
Maintains timely control of orders, amendments, shipping notices, and other documents to assure accurate retention of records.