Buyer (4982)

YMCA of Metropolitan Los Angeles•Burbank, CA

About The Position

The Buyer coordinates the purchasing of goods, services, and other general needs for the YMCA of Metropolitan Los Angeles. Under the general supervision of a Senior Accountant, the Buyer works with vendors and centers, researches supply options, negotiates prices and terms, and maintains purchasing and inventory information. The role supports compliance with purchasing procedures, procurement requirements, recordkeeping policies, and audit guidelines. The YMCA of Metropolitan Los Angeles operates 29 Centers and more than 200 program sites across Los Angeles County. Its mission is to provide services and resources that contribute to community well-being, including programs and initiatives related to food insecurity, education, youth development, sports, health, and wellness.

Requirements

High school diploma.
Strong interpersonal and communication skills.
Ability to work effectively with multiple centers and individuals.
Proficiency in Microsoft Office programs, data entry, and word processing.
Strong analytical and problem-solving skills, including the ability to multitask.
Ability to prioritize tasks and problems quickly and manage multiple requests and expectations.
Ability to be proactive, organized, and attentive to detail.
Ability to work well both independently with limited supervision and as part of a team.
Ability to exercise discretion with sensitive information.
Physical, visual, and auditory ability to perform the essential functions of the job, with or without reasonable accommodations.

Nice To Haves

Two years of experience working in purchasing or procurement (preferred).

Responsibilities

Review and process purchase requisitions and small purchase orders for goods and services, ensuring compliance with association purchasing procedures, the state procurement code, and user requirements.
Serve as a liaison between vendors and centers regarding order status, procurement procedures, and problem resolution.
Research sources of supply and advise on cost-effective alternatives.
Assist with bid openings for competitive solicitations, including requests for quotes, bids, and proposals.
Maintain data, files, reports, and price lists for assigned commodities; negotiate prices and terms.
Maintain records in accordance with established policies, procedures, and audit guidelines.
As needed, expedite shipping and deliveries, maintain inventories, and monitor usage inconsistencies, price changes, and vendor back orders.
Validate, reconcile, and process receiving reports, vendor invoices, and other payment documents.
As appropriate, lead, guide, and train staff in the area of operation.
Attend staff meetings and trainings as required.
Uphold YMCA policies for safety, supervision, mandated reporting, and risk management.
Demonstrate the Six Pillars of Character and YMCA Core Values in dealings with members, guests, volunteers, and fellow staff.
Develop and demonstrate competencies in mission advancement, collaboration, operational effectiveness, and personal growth.
Perform other duties as assigned by the supervisor.