Buyer

Comal ISD•New Braunfels, TX

14h•Onsite

About The Position

This role is responsible for the purchase/rental of all goods, equipment, services, and construction to include quality assurance, contract monitoring, and vendor management/evaluation in support of the competitive procurement process governed by the Texas Education Agency and local procurement policies. The primary purpose is to purchase materials and equipment for the district following established district criteria and state purchasing rules for competitive bidding, informal quotations, and negotiations.

Requirements

High school diploma or GED equivalent
2 years’ experience in public sector purchasing preferred
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Knowledge of formal bidding procedures
Ability to write clear bid specifications, test materials, and evaluations, and analyze vendor bids
Proficient in keyboarding and file maintenance
Ability to deal effectively with vendor representatives
Ability to work as a member of a team to assist department staff
Ability to follow oral and written instructions with limited supervision
Demonstrates a high level of personal integrity, collaborative leadership and high ethics with visitors and district personnel by using effective communication skills and courtesy

Responsibilities

Facilitate the procurement of goods and services by assisting campuses and departments in identifying and evaluating vendors and suppliers for quality, cost, and statutory compliance
Analyze bid quotations and make recommendations regarding awarding of contracts
Research available sources to obtain competitive quotations to solicit fair and reasonable pricing, terms and conditions to secure the lowest and/or “Best Value”
Compile and disseminate procurement related information, respond to routine/emergency customer inquiries and coordinate resolution to customer/vendor complaints
Interpret and enforce strict compliance with state/local/federal purchasing directives to monitor vendor compliance, responsiveness, and performance
Obtain the required approvals (Coordinator, Director) and intermediate approvals for all acquisitions based on approval dollar limits in accordance with policies and procedures
Encumber or de-obligates funding via automated requisition system for purchases
Validate procurement data using the automated purchasing systems, and on-line vendor ordering systems where applicable
Assist with processing department reports, and documents
Maintain and update related cost-savings data and supporting documentation
Serve as a liaison between Board approved vendors, purchasing cooperatives, and customers to facilitate the purchase of goods/services
Work with supplier representatives to ensure full understanding of bid requirements and to maintain awareness of product changes, price changes, or other information that could materially affect purchasing of items
Work with vendors regarding supply and equipment availability, invoices, purchase orders, and contracts
Work cooperatively with district personnel to determine specific requirements and assist in locating necessary goods and services
Test supplies and equipment offered by suppliers
Comply with state, district, and school regulations/policies and procedures, including but not limited to daily attendance, punctuality, and confidentiality
Prepare and maintain vendor and bidder lists
Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations
Compile, maintain, and file all reports, records, and other documents as required
Follow district safety protocols and emergency procedures
Perform other duties as assigned