Buyer - Fort Campbell KY

Military Spouse Corporate Career Network•Fort Campbell, KY

5d•Onsite

About The Position

Fire Creek Services Company, an All Native Group company, is seeking a Buyer to procure the parts, materials, equipment, and services needed by HVAC, electrical, plumbing, and general maintenance crews supporting Fort Campbell barracks systems. The Buyer places and manages orders against Blanket Purchase Agreements (BPAs), coordinates with vendors to keep deliveries on schedule, and maintains complete, audit-ready procurement files. The position also provides administrative support to the program team as needed. The role is primarily office-based on Fort Campbell, with occasional visits to barracks sites and supply areas. Occasional after-hours support may be needed for emergency parts procurement. The work environment includes barracks and housing facilities, which may involve roofs, attics, mechanical rooms, and occupied residential rooms.

Requirements

Hands-on experience placing orders against and managing Blanket Purchase Agreements (BPAs).
Working knowledge of purchase order processes, quote documentation, and three-way matching.
Proficiency with Microsoft Office, including Excel, Outlook, and Word, and a purchasing or ERP system.
Strong organization, attention to detail, and follow-through.
Ability to lift up to 50 lb.
Ability to climb ladders, bend, kneel, and stand for extended periods.
Ability to drive a service vehicle between buildings.

Responsibilities

Request, collect, and compare vendor quotes for parts, materials, equipment, and services, and document the basis for each award.
Place calls and purchase orders against established BPAs for HVAC, electrical, plumbing, and general maintenance materials.
Track BPA ceilings, call limits, expiration dates, and spending; flag agreements requiring renewal or modification.
Follow company procurement policy and applicable FAR/DFARS flow-downs for purchases outside existing BPAs.
Source parts for emergency and priority work orders to minimize system downtime.
Verify pricing, quantities, and delivery terms before releasing orders; resolve vendor discrepancies.
Set up new vendors in the purchasing/accounting system by collecting W-9s, insurance certificates, SAM.gov registration and small-business status, and banking/remittance details.
Maintain vendor master records and relationships with local and national suppliers; identify qualified alternate and small-business sources.
Expedite late orders, coordinate deliveries and base access, and track vendor performance on price, lead time, and quality.
Track receipts for program purchases and match them to purchase orders, work orders, and receiving documents.
Compile receipts and supporting documentation and submit them for customer billing on schedule.
Process vendor invoices, including three-way matching against purchase orders and receipts, resolving discrepancies, coding charges, and routing invoices for approval and payment.
Maintain complete purchase files, including requisitions, quotes, approvals, purchase orders, receipts, and invoices.
Track material spending against the program budget, report monthly to the PM, and support government and internal audits.
Provide administrative support as needed, including maintaining program files and logs, timekeeping, onboarding paperwork, base access requests, training records, routine reports, and meeting scheduling.