Buyer

Texas Scottish Rite for Children•Dallas, TX

6d•Onsite

About The Position

Our patients are our number one priority! We're committed to giving children back their childhood! This position is responsible for reviewing, approving, and releasing ERP requisitions and purchase orders for supplies, equipment, and services for the organization. Daily activities must be done without interruption. The Buyer determines the best source for purchases by investigating existing suppliers and Group Purchasing Organization (GPO) sources, ensuring purchase orders are issued to the appropriate vendor and obtaining necessary information for electronic ordering. They assist internal departments in resolving discrepancies or preparing requisitions, and provide training for end users in requisition preparation and submission. The role involves following up with vendors for open order status, participating in ERP design and testing, and maintaining communication with internal department leads. The Buyer reviews open orders, backorders, and allocation reports, and reconciles invoice discrepancies with Accounts Payable. They also process return goods, communicate professionally with departments, and assist Mail Room and/or Logistics teams as needed. Flexibility and cooperation are expected to cover for absent staff and perform other assigned duties.

Requirements

High School diploma required.
Minimum 3 years’ experience in procurement.
Knowledge of OSHA safety requirements.
Possess knowledge of GPO’s.
Must understand and adhere to hospital and department policies and procedures.
General knowledge of and use of Microsoft Office Suite.
Ability to learn and utilize facilities ERP system.
Must be an organized, self-starter with problem solving skills and demonstrate flexibility and cooperation while working in a fast-paced, multi-task working environment.

Nice To Haves

Associate degree preferred.
Healthcare knowledge is beneficial.

Responsibilities

Review, approve and release of ERP requisitions and purchase orders for supplies, equipment and services for the organization.
Determine best source for purchases by investigating existing suppliers and Group Purchasing Organization (GPO) sources.
Ensure purchase orders are issued to the appropriate vendor, obtaining and providing necessary information for ordering electronically.
Assist internal departments in resolving discrepancies or preparing requisitions for their units.
Provide training for end users in the preparation and submission of requisitions.
Follow up with vendors for open order status and document findings daily.
Participate in ERP design and testing sessions for featured releases.
Maintain communication, cooperation, and coordination with internal department leads regarding Supply Chain services.
Review open orders, backorders and allocation reports regularly and place appropriate notes in the ERP system for end user information.
Review invoice discrepancies and assist Accounts Payable in their reconciliation to pay invoices in a timely manner.
Make suggestions to ensure the item master is properly maintained and correct.
Process return goods as outlined by the manufacturers to ensure proper credit will be given.
Communicate with all departments in a professional manner.
Assist Mail Room and/or Logistics teams during downtime or as requested.
Demonstrate flexibility and cooperation to cover for staff out of the area and perform other duties as assigned by supervisor.