Buyer - Supply Chain Management

Health First Careers • Melbourne, FL

1d • Onsite

About The Position

To be fully engaged in providing high performing Procurement Services to Health First which is focused on No Harm / Quality, Customer Experience, and Stewardship. The Buyer is responsible for all aspects of the procurement process for assigned product and/or service categories. Aspects of the procurement process include: requisition processing, placing purchase orders, confirmation follow-up, invoice resolution and expediting purchase orders for Health First, Inc. business entities.

Requirements

• High school diploma or GED required with Associate’s Degree preferred.
• Minimum two years previous purchasing experience required.
• Demonstrated PC skills with a focus on Microsoft Office applications.
• Able to communicate effectively in English, with excellent written and verbal skills.

Nice To Haves

• Experience with a contemporary Enterprise Resource Planning system is desirable (e.g. PeopleSoft, Lawson…).

Responsibilities

• Proactively works with customers and suppliers to ensure the correct product or service for assigned categories is ordered in a timely manner for the intended application.
• Works in a non-intrusive manner with customers to support the adoption of product formularies based upon demonstrated best clinical practice.
• Follows established Health First policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines.
• Provides clerical support for the creation of routine purchase orders.
• Supports the acquisition of product related data (e.g. photographs, specifications, packaging…) or background vendor information (e.g. W-9) upon request from members of procurement team or other customers.
• Correctly reports in good faith any violation of the compliance policies or ethics violations.
• Identifies product substitutions as appropriate for savings or to avoidance of supply shortages.
• Acts as a fiduciary agent for Health First, Inc., to promote the efficient utilization of material and resources.
• Enforces health system policies and procedures, including but not limited to those policies associated with financial controls, business ethics and procurement.
• Proactively works to achieve performance metrics established for procurement services as formally established annually by the Director, Strategic Sourcing and/or Vice President of Supply Chain.
• Notify Purchasing Supervisor of opportunities to improve productivity of the purchasing function (e.g. identification of inefficient suppliers, item number utilization….).
• Identify opportunities to reduce non-contract spend with Supervisor and requisitioners to ensure majority of goods and services are purchased via a market-competitive contract.
• Performs other duties as required by Purchasing Supervisor, including assisting other associates providing Buyer functions when necessary due to workload.
• Creates Purchase Orders for assigned areas of responsibility and provides support to other areas as needed.
• Works to expedite shipments of supplies and equipment to avoid operational disruptions such as supply shortages to end-users. Items to be expedited may be identified by customers or via standard operating procedures.
• Review back-order reports on a daily basis for product categories or suppliers assigned by Supervisor.
• Prioritize order placement and expediting functions based upon impact to patient care (quality) and financial impact (stewardship).
• Monitors departmental e-mail box to ensure prompt responses to customer inquiries.
• Supports the ongoing Health First change initiatives and organizational messages.
• Communicates and engage proactively with associates, vendors, and leadership.
• Increases use of electronic requisitioning and/or automated supply replenishment systems to reduce operating costs and allow care providers to focus on patient care.
• Effectively manages average cycle time from requisition receipt in supply chain administration to the release of a purchase order (excluding capital) based upon departmental performance targets.
• Process product Returns to Vendor (“RTVs”) in a timely manner.
• Resolves invoice match exceptions within three days of receipt.
• Collaborate with Accounts Payable team to setup and maintain vendors based upon established procedures.
• Identifies non-efficient suppliers to Purchasing Supervisor or appropriate Contract Specialist.
• Provide additions, deletions and enhancements to Enterprise Resource Planning (“ERP”) system’s item file.
• Perform other duties in Purchasing and Contracting as assigned.

Benefits

• Diversity and inclusion are essential for our continued growth and evolution.
• Working together, we strive to build and nurture a culture that recognizes, encourages, and respects the diverse voices of our associates.
• Different ideas, perspectives, and backgrounds create a stronger and more collaborative work environment that delivers better results.
• It fuels our innovation and connects us closer to our associates, customers, and the communities we serve.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree