Buyer (Temporary, up to 6 months)

The City of Guelph•Guelph, ON

2d•CA$37 - CA$45•Onsite

About The Position

Resumes are being accepted for the temporary position of Buyer within the Finance Department. Reporting to the Manager of Procurement, the successful candidate will assist the Manager and Purchasing Agent with purchasing requirements, contracts, leases and duties as assigned in the areas of purchasing research, sourcing, developing specifications, forecasting requirements, preparing procurement documents and analyses. A focus on quality customer service and continuous improvement processes is required. Guided by the goals and objectives of the City of Guelph Corporate Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Community Vision for an inclusive, connected, prosperous city.

Requirements

3-year post-secondary diploma in business administration or closely related field and a minimum of 3 years’ experience in procurement, preferably in a public sector environment.
Enrolment in a professional procurement education program, such as Supply Chain Management Association Ontario (SCMAO) or Ontario Public Buyers Association (OPBA) or other college material management program.
Demonstrate initiative, strong attention to detail and successful negotiation skills.
Must possess excellent communication, customer service and interpersonal skills.
Exceptional organizational and problem-solving skills with the ability to manage multiple tasks in a demanding environment.
Intermediate computer skills with Microsoft Office applications (Word, Excel, Power Point and Outlook).

Nice To Haves

Experience with WAM and JD Edwards would be considered an asset.

Responsibilities

Respond to inquiries from customers, contractors, elected officials and public on procurement policies, procedures, services, products, tenders and proposals.
Prepare tenders, proposals, spreadsheets, letters, reports, forms, specifications, advertisements for soliciting bids, council recommendations, correspondence, and presentations.
Provides purchasing support and coordination in the development of RFQs, RFPs and Tenders with respect to identification of product / service specifications, contract deliverables and terms and annual estimates and ensuring that there are appropriate provisions in the RFQ / RFP Tenders (e.g. letter of credit, performance bond, insurance, managing vendor performance, etc.).
Assist in assessing the needs of customers and assist in the development of specifications for required equipment, materials, supplies and services.
Review departmental purchasing requirements and determine contract terms and conditions required to ensure the safeguard of the City of Guelph from legal ramifications or consequences.
Be the main point of contact for the development and coordination of City wide corporate contracts (i.e. janitorial services, coveralls, uniforms, safety supplies etc.).
Evaluation of proposals, bids, and quotations.
Awarding or recommendation of contract awards within prescribed limits.
Processes applications and issues corporate credit cards, maintains and updates cardholder listing and provide support to P-Card holders.
Purchases promotional City of Guelph paraphernalia create and maintain published listings on the Infonet.
Provides support, advice and training relating to purchasing procedures and automated systems (WAM and JDE).
Provides research and analytical support as required.
Troubleshoot and provide recommendations while assisting departments and accounts payable staff with issues as they arise.
Represent the City of Guelph in assessing contractors, vendors, services, trends and market conditions in determining value for money for City purchasing.
Regularly review/analyze products and services against the City department’s needs and requirements.
Review purchasing policies and procedures for the procurement of goods and services and disposal of surplus assets, make recommendations for amendments.
Perform other duties as assigned.

Benefits

Competitive wages
Comprehensive benefits
Paid vacation days, increasing with years of service
Paid personal days
Defined benefit pension plan with OMERS, including 100-per-cent employer matching
Extended health and dental benefits, including Health Care Spending Account
Employee and Family Assistance Program
Parental leave top up program
Learning and development opportunities including tuition assistance
Employee recognition programs.