Buyer G118 Purchasing

Columbus Consolidated Government•Columbus, GA

5d•Onsite

About The Position

This position is responsible for administering the solicitation processes for purchases of capital goods and services. An incumbent in this position may be designated “Senior Buyer.”

Requirements

Knowledge of the principles and practices of public purchasing, bidding procedures, and contract negotiations.
Knowledge of relevant federal and state laws, local ordinances, and department policies and procedures.
Skill in utilizing financial computer software programs.
Skill in problem solving and decision making.
Skill in financial and contract negotiations.
Skill in gathering and analyzing complex data.
Skill in operating standard office equipment.
Skill in oral and written communication.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Responsibilities

Coordinates bid/RFP/PQ process to procure various contracts; consults with departments concerning commodity needs and specifications; receives and reviews requisitions; researches and prepares specifications; assembles vendor lists by commodity; prepares bid schedules and sets bid dates; prepares legal advertisements; opens, reviews, and processes bids.
Coordinates purchasing items for inclusion on City Council agenda.
Coordinates pre-solicitation conferences/site visits and bid openings; chairs and co-chairs evaluation committee meetings.
Acts as liaison between departments and vendors in regards to complaints related to annual contracts.
Prepares and routes contract documents for signatures of contractors, City Attorney, City Manager and Clerk of Council; distributes signed contracts and sets up Master Agreement for end-user departments to process applicable purchasing document.
Records bid prices and statements of “No Bids” for each vendor in the Financial system; processes computerized tabulations and submits for posting on the city website for vendor review.
Assists end-users in entering and researching various purchase documents and vendor information in the Financial system; assists in training end-users.
Verifies vendor 1099 information and requests reports from Information Technology; processes vendor 1099s; sends 1099 reports to Internal Revenue Service.
Creates, organizes, and maintains specifications reference library.
Performs other related duties as assigned.