Buyer - Purchasing - 1

Brazos County•Bryan, TX

1d•Onsite

About The Position

Processes purchase orders and requisitions; manages fixed asset, product, and fuel inventories; maintains up to date records of outstanding purchase orders and payments made, including reconciling accounts; manage the surplus property of the County and associated surplus auctions; and serves as liaison to other departments regarding purchase orders and with products/service satisfaction.

Requirements

High school graduation; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities.
At least three years of experience.
Personal computers; business and government accounting principles; laws, policies, and procedures affecting county government purchasing and solicitation of bids; and standard office practices and procedures.
Use computer applications such as spreadsheets, word processors, and databases; read, analyze, and interpret various financial data, policies, and procedures; balance accounts; maintain accurate records of purchase orders and requisitions, as well as payments made and goods or services received; compile, analyze, and evaluate bid solicitation information and sealed bids; communicate effectively, both orally and in writing; and establish and maintain effective working relationships with county employees, vendors, and the general public.

Nice To Haves

Preferred: Experience Required: At least three years of experience
Preferred: Certificates, Licenses, Registrations Required: None.
Preferred:

Responsibilities

Researches, documents, and performs price/cost analysis for purchase orders, including obtaining price quotations, coordinating with the requesting department(s), verifying departmental budget availability, communicating with vendors, and preparing and distributing the purchase orders.
Responds to departmental requests regarding county purchases, including answering questions, preparing expenditure reports, and advising different departments regarding their outstanding purchase orders.
Prepares state requisitions, including communicating with the Texas Comptroller’s Office.
Assist in managing fixed assets through automated database of purchases, transfers, and retirements, including tagging items, tracking property transfers.
Manage the surplus property of the County including the transfer of property from department to department and to the surplus property room.
Coordinating the annual auction of county property including writing descriptions, lotting, taking pictures and working with the auction company.
Maintains and supervises physical inventory of fixed assets including reconciliation of purchases and annual reports to County Auditor for CAFR.
Manages product inventory, including monitoring inventory levels through the computer and reordering supplies as needed.
Creates reports detailing all outstanding purchase orders and payments made.
Serves as liaison to accounts payable, providing up to date information on outstanding purchase orders and whether or not payment has been made.
Provides departments with advice concerning equipment and service specifications, ensuring items purchased meet requirements.
Ensures compliance by vendors on standing contracts.
Creates forms such as purchase orders and requisitions, as needed.
Maintains up to date knowledge of laws and market trends that affect purchasing and accounting.
Assists outside auditors when necessary.
Assist in the distribution of incoming and outgoing materials and information.
Other Duties as assigned.