Buyer III

Arizona Department of Administration • Phoenix, AZ

9d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a sourcing expert to join the Arizona Correctional Industries (ACI) Finance team. The Buyer III receives and analyzes purchase requests for raw materials, services, and supplies used by sixteen industry enterprises statewide. The role reviews State supply agreements, vendor lists, and catalogs; creates complex specifications for items and services unavailable through the State Purchasing process; and works with Correctional Industries Production Specialists and Supervisors to refine specifications.

The Buyer III develops special provisions and bid invitations, conducts pre-bid conferences and bid openings, analyzes and evaluates bids, evaluates products and samples, and identifies vendors for formal bids. The position makes award recommendations for sealed competitive bids and may supervise purchasing staff when necessary. The role also administers term contracts, develops contracts for department requirements, and drives on State business.

Requirements

• Knowledge of the Arizona Procurement Code.
• Knowledge of departmental policies and procedures relating to purchasing.
• Knowledge of purchasing practices and procedures.
• Knowledge of business procedures and law, including accounting, business law, and mathematics.
• Knowledge of standard commodities and products, supply sourcing, local and national markets, pricing trends, and available statewide commodity markets, products, and materials.
• Skill in accounting practices, analyzing, and reporting financial data.
• Skill in business mathematics to evaluate and analyze programmatic and fiscal data.
• Skill in using computers and word processing, spreadsheet, and database applications.
• Skill in verbal and written communication, especially public contact and customer service.
• Ability to plan, organize, and coordinate.
• Ability to prioritize activities effectively to meet department needs.
• Ability to work in a correctional environment around an inmate workforce.
• Employment is contingent on passing a background investigation and drug test.
• If driving on State business, must possess and retain a current, valid, class-appropriate driver's license, complete required training, pass required driving-record checks, and maintain an acceptable driving record. Personally owned vehicles used on State business must have required liability insurance.
• Must take a tuberculosis test during New Employee Orientation and annually thereafter.
• Newly hired State employees must successfully complete E-Verify.

Nice To Haves

• A bachelor's degree.
• Certified Public Professional Buyer (CPPB).

Responsibilities

• Purchase goods and services that do not require a bid.
• Establish pricing and product sources.
• Solicit verbal and written quotations.
• Research commodity areas, specifications, contractual terms, and potential suppliers to fulfill or compose bids, proposals, and quotes for department requirements.
• Analyze submitted proposals, seek end-user input, and prepare award recommendations for approval.
• Develop contracts for specific department requirements.
• Maintain daily attendance and work assignment rosters, bi-monthly inmate payroll, and monthly work evaluations.
• Plan and participate in commodity surveys, pre-bid conferences, and bid openings.
• Analyze results and take necessary action.
• Administer term contracts to ensure compliance with terms and specifications and identify potential improvements or expansions.
• Monitor term-contract usage and identify potential improvements or expansions.
• Supervise clerks and the preparation of purchase orders.
• Supervise the purchasing department when necessary.
• Drive on State business.
• Perform other duties appropriate to the assignment.

Benefits

• Vacation and sick days.
• 10 paid holidays per year.
• Paid parental leave of up to 12 weeks per year for a newborn or newly placed foster or adopted child (pilot program).
• Medical, dental, life, short-term disability, and long-term disability insurance options.
• Arizona State Retirement System (ASRS) participation; enrollment eligibility becomes effective after 27 weeks of employment.
• Optional deferred compensation plans.
• Credit union membership.
• Wellness program.
• Incentivized commuter club.
• Public transportation subsidy program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed