Buyer III

County of Lancaster•Lancaster, PA

5d•Onsite

About The Position

The Buyer III is responsible for performing all facets of County government procurement including but not limited to preparing and coordinating Invitation for Bids (IFB) and Requests for Proposals, awarding contracts, preparing, reviewing and awarding County purchase orders. The goal of the Buyer III, as directed by the Director and Deputy Director of Purchasing, is to meet the purchasing needs of County departments within the guidelines of State and County policies and procedures.

Requirements

Bachelor's degree in Business Administration or a related field; OR Associate's degree in business administration or in a related field; AND Four or more years of related experience in performing the essential functions of this job; OR Four years of experience as a Buyer II; OR Any equivalent combination of education, experience and training that provides the required knowledge skills and ability to perform this job
Strong contract experience.
Strong knowledge of procurement process.
Strong project management skills.
Ability to work independently and remain focused on task.
Ability to handle and resolve problems in a timely manner.
Excellent organizational skills.
Able to carry tasks to completion.
Accurate and detail oriented
Strong knowledge of Microsoft Office Suite required.
Knowledge of Workday beneficial.
Working knowledge of budgets and spreadsheets.
Strong professional ethics.
Requires a significant degree of discretion and judgement.
Strong negotiation skills.
Strong customer service skills.
Excellent time management.
Excellent interpersonal, verbal and written communication skills.
Ability to work on conceptual design and policy development on a team.
Familiar with the Commonwealth of Pennsylvania's County Code.
Pre-employment background check, drug testing, and references.

Nice To Haves

Knowledge of Workday beneficial.

Responsibilities

Manage the day-to-day workflow of Operations Team, as it relates to the timely receipt and delivery of mail, office supplies, and other goods.
Supervise, manage, and evaluate work of Operations Team, providing coaching and mentoring as necessary.
In consultation with Director, interview and make recommendations regarding new hires, terminations and other needed discipline within the Operations Team.
Performs Operations Team evaluations and updates job descriptions, after consultation with Director.
Assists with the training and development of Purchasing Team to ensure sufficient cross-trained to maintain continuity departmental of services.
Identify and address, after consultation with Deputy Director and/or Director, operational practice and performance inefficiencies.
Update process and procedure documents, as assigned by the Deputy Director or Director.
Prepare, issue and review Invitation for Bids (IFB), Requests for Proposals (RFP), Requests for Quotations (RFQ), and Requests for Information (RFI).
Act as the purchasing representative to County departments and commodities, as assigned by Director.
Analyze and recommend purchasing strategy.
Prepare and review County purchase orders.
Prepare, review, and manage County contracts, as assigned, in consultation with the Director.
Review and obtain any legal opinions needed throughout the procurement process.
Provide guidance or instructions on procurement to County departments.
Perform as a liaison between County and vendors.
Oversee contractor or supplier performance.
Establish and maintain County online vendor account access specific to the Purchasing Team.
Assists in the supervision and coordination of multi-county and multi-municipality contracts.
Provide coverage of Mailroom and Courier, as needed.
Develop a working knowledge of cooperative contracts available for County procurement.
Develop a working knowledge of online government resources, particularly State and Costars contracts.
Develop an understanding with PA County Code, and Lancaster County’s policies and procedures.
Advise the Director of Purchasing of any issues affecting the County or the County departments.
Participate, where assigned by the Director, on the SPCCPB (Southeastern PA Cooperative Purchasing Board), PAPPA (PA Public Purchasing Association), and the Lancaster County Cooperative Purchasing Board.
Help develop strategies for online procurement services.
Participate, where assigned by the Director, on committees or special projects.
Perform other duties, tasks and special projects as required.
Perform all other duties, tasks, and special projects related to position as required.