BUYER III

City of Amarillo•Cocoa, FL

6d•Onsite

About The Position

Under general supervision, the Buyer III executes a diverse range of functions within the public procurement lifecycle. This role is primarily responsible for the preparation, negotiation, and administration of municipal leases, service agreements, and formal contracts for the City of Amarillo Purchasing Department. This role also actively prepares, manages, and awards bid for various goods/services. The incumbent supports the Senior Buyer in performing foundational professional purchasing duties, ensuring all acquisitions aligning with departmental standards and statutory requirements. Key responsibilities include managing the competitive bidding process, evaluating vendor performance, providing technical training to end-users, and executing strategic assignments as directed by the Purchasing Agent.

Requirements

Proven track record executing competitive bidding processes (RFPs, RFQs, and ITBs) and managing vendor performance to support municipal operations.
Strong foundational understanding of City Purchasing policies as well as local and state government codes.
Expertly manages a diverse portfolio of projects within a high-volume environment.
Committed to meeting strict operational deadlines, including the flexibility to support peak procurement cycles and high-priority bid closings.
Maintains high accuracy and productivity while navigating frequent task-switching and multi-channel inquiries (digital, telephonic, and in-person) from internal and external stakeholders.
Skilled in drafting contracts, agreements, and technical reports; experienced in maintaining complex filing systems and fostering collaborative relationships with City staff and the public.
Minimum of two years of college-level purchasing training and/or three (3) years of professional purchasing experience preferred.
Must possess a current Texas driver’s license with the ability to operate a motor vehicle.
High proficiency in the Microsoft 365 Suite, specifically leveraging Excel for data tracking, Word for contract drafting, and Outlook for professional communication and calendar management.
Skilled in document digitization and electronic filing; responsible for converting physical records into high-quality digital assets for integration into Document Management Systems (DMS).
Ability to quickly adapt to specialized procurement software and enterprise resource planning (ERP) systems.
Operation of multi-function peripheral (MFP) devices—including high-volume scanning, digital distribution, and secure printing—along with standard business tools for financial calculations and multi-line communication systems.
Balance, crouch, feel, finger, handle, pull, push, reach, speak, stand, stoop, talk, see, and walk.
Ability to make rational decisions and perform repetitive motions.

Responsibilities

Facilitates the formal bid process and assists in the acquisition of goods and services utilizing various procurement methods, i.e. bids, purchase orders, and/or cooperative purchasing.
Drafts, reviews, and administers legally binding leases and agreements to protect the City’s interests.
Conducts objective vendor evaluations and maintains professional partnerships to ensure service quality.
Serves as a resource for internal departments by providing training on procurement software, policies, and best practices.
Ensures all purchasing activities adhere to local, state, and federal regulations.
Oversees and administers requested change orders for purchases.
Manages a portfolio of 100+ agreements, initiating the solicitation process 90 to 120 days prior to expiration to ensure a new contract is active at least 30 days before the current term ends.
Facilitates pre-bid and pre-specification meetings; reviews comprehensive specifications, and special terms and conditions.
Prepares all formal bid documents and ensures all procurement activities meet statutory and legal mandates.
Executes the competitive bidding process, including vendor selection and providing data-driven insights to support award recommendations.
Coordinates the formal approval of awards and issues purchase orders, contracts, or letters of intent based on the authorized expenditure level.
Processes all requests for contract amendments, renewals, change orders, and price escalations for final approval by the Purchasing Agent.
Establishes and monitors work orders to track contract expenditure, ensuring spending remains within budgetary and contractual limits.
Collaborates with and executes specialized purchasing activities as delegated by the Purchasing Agent, Assistant Purchasing Agent, or Senior Buyer.
Assists with routine requisitions and purchase orders for the purchase of non-bid goods/services.