Buyer II - Fiscal Services

Commonwealth of Massachusetts • Bridgewater, MA

2d • Onsite

About The Position

This role supports the procurement, inventory management, and distribution of clothing and uniforms for both staff and incarcerated individuals within a secure institutional environment. It combines purchasing, vendor coordination, inventory control, and warehouse operations to ensure all required items are accurately sourced, stocked, and issued while maintaining efficient operations and compliance with established procedures.

Requirements

• At least (A) two years of full-time, or equivalent part-time, professional or paraprofessional experience in purchasing work, and (B) of which at least one year must have been in a professional capacity, or (C) any equivalent combination of the required experience and the substitutions below.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Access, is required.
• Ability to learn proprietary warehouse software (SAGE 50)
• Follow oral and written instructions and provide oral and written instruction in a precise and understandable manner.
• Read and interpret documents such as contracts, bids, specifications, etc.

Nice To Haves

• Knowledge of state purchasing procedures including terminology.
• Knowledge of the principles, practices, and techniques of supervision.
• Knowledge of state accounting procedures including terminology.
• Knowledge of types and uses of agency forms.
• Knowledge of institutional/departmental incarcerated individual security procedures.
• Knowledge of principles and practices of purchasing.
• Knowledge of the principles and practices of inventory management.
• Bilingual applicants are encouraged to apply.

Responsibilities

• Assist in the central clothing operations that provide uniforms and clothing for all approved staff and incarcerated individuals.
• Select product(s), prepare, and authorize purchase requisitions for clothing and uniform items as needed/required.
• Aid in controlling, maintaining, and tracking the issuance of all stocked clothing and uniforms.
• Support the selection of qualified vendors by collaborating with them to provide necessary product specifications for various stock items, ensuring vendor compliance with those specifications.
• Help maintain a perpetual inventory of all stocked items using customizable inventory management database software.
• Conduct regular physical inventories to verify the accuracy of the perpetual inventory system.
• Maintain computerized data on issuance and usage for both institutions and specific individuals.
• Assist in generating monthly, quarterly, and annual reports summarizing the distribution and utilization of all uniforms and clothing and providing additional customized usage reports as needed.
• Review all submitted supply requisition requests for stock items, approving or adjusting them as necessary to ensure efficient resource distribution.
• Coordinate assigned purchasing functions to guarantee operational efficiency and compliance with established standards.
• Provide on-call support during non-work hours to address urgent issues or situations that may arise, ensuring continuity of operations and timely resolution of clothing and uniform needs.
• Directly supervise incarcerated individual workers within the warehouse.
• Lifting boxes weighing up to 50 lbs., loading and unloading trucks, picking orders, and operating equipment including a Low Lift and a High Lift.
• Planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available sources; controlling work through periodic reviews or evaluations; determining subordinates training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action.
• Prepare detailed reports, and ability to communicate effectively in oral and written expressions. Follow oral and written instructions and provide oral and written instruction in a precise and understandable manner.
• Establish and maintain a harmonious working relationship with others.
• Understand and apply agency procedures and guidelines governing the purchase of supplies, materials, and equipment.
• Read and interpret documents such as contracts, bids, specifications, etc.
• Ability to learn proprietary warehouse software (SAGE 50).
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Access, is required.
• Perform other duties as assigned.

Benefits

• Comprehensive Benefits
• Outstanding suite of employee benefits that add to the overall value of your compensation package.
• Work experience that supports you, your loved ones, and your future.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed