Buyer I

Aims Local College District•Greeley, CO

2d•Onsite

About The Position

This position supports the overall functions of the Purchasing Department by ensuring the compliance of approved Purchasing Policies and Procedures. Buyer I will confirm compliance is met by reviewing requisitions, obtaining quotes, confirming pricing and terms, and providing training and guidance to end users. This position assists in managing vendor relationships, managing the P-Card program, assists with the management of Fixed Assets and Surplus for the College, and will serve as back-up to Central Receiving and Mailroom.

Requirements

Bachelor’s degree in Procurement, Business Administration, Supply Chain Management, Logistics, or another related field; plus, two (2) years of related work experience.
OR Associate's Degree, plus four (4) years of related work experience.
OR No degree and six (6) years of related work experience.
Strong computer skills.
Experience with Microsoft Office Suite, Smartsheet, and Google Sheets.
Excellent communication, interpersonal, and organizational skills.
Attention to detail and accuracy.
Ability to work independently and as part of a team.
Problem-solving and analytical skills.
Strong understanding of office procedures and best practices.
Forklift Certification (or the ability to be certified within 30 days of hire).
This position requires the use of a company vehicle for business travel.
The selected candidate must successfully pass an MVR and be insurable under Aims insurance.

Nice To Haves

Higher education experience.
Workday experience.
Experience in issuing formal bids and quotes.
Strong understanding of procurement principles and best practices.
Experience in Mailroom and Receiving.
Experience in Surplus Management.
Experience in Fixed Asset Management.

Responsibilities

Perform routine office tasks.
Process and reconcile P-card purchases for the Purchasing Department cards.
Provide back-up support to other areas like Central Receiving and Mailroom.
Operate a forklift as needed.
Review and Process Requisitions: Ensure compliance with purchasing guidelines. Return requisitions with corrections and provide guidance.
Purchase Order Management: Issue Purchase Orders accurately and efficiently within established timelines. Track and follow up on orders to ensure timely delivery and resolve any discrepancies.
Change Orders: Review, process, and manage Change Order requests.
Receipt and Expense Review: Review submitted receipts of ordered equipment/services. Review submitted Expenses for compliance.
Assist with formal bids, quotes, and RFPs.
Quote Management: Assist with the quote process, review and confirm quotes, and maintain accurate records of all purchase orders and related documentation.
Vendor Selection: Recommend vendors based on spend threshold review and evaluation, cost, delivery, and service.
P-card program administration. Manage pcard program processes, including issuing cards, training, auditing spending, and making sure everyone meets their monthly deadlines.
Fixed Asset Management: Track, manage, and perform inventories of fixed assets.
Surplus Management: Assist in managing surplus items, including public auctions, internal transfers, and donation eligibility.
Year-End Closeout: Closeout Purchase Orders at the end of the fiscal year.
End-User Training: Train employees in purchasing policies, procedures, and the Workday Purchasing module.
Vendor Relations: Manage vendor relationships and ensure timely delivery of products/services.
Other Duties as Assigned

Benefits

100% employer provided medical & dental coverage employees (employee only option)
85% employer provided medical & dental coverage for employee's spouse and/or family
Voluntary vision insurance
Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
17 paid holidays and 3 personal days each year
Summer schedule: 4-day work week - Fridays Off
Employer paid long-term disability and life insurance premiums
Tuition waiver & reimbursement for employees
Tuition waiver for dependents
PERA employer
Additional supplemental benefits & retirement programs available
Access to the PERC (Aims gym) for employee & one guest
Free parking on all campuses