Buyer 1 (H)

University of Miami•Hialeah, FL

1d•Hybrid

About The Position

The Buyer 1 position at the University of Miami/UHealth Supply Chain department is a full-time, hybrid role based in Hialeah, FL. The primary responsibility is to meet end users' (customer) supply needs and execute timely and cost-effective purchases for the organization. The incumbent will focus on the timely processing of requisitions and orders while providing excellent customer service. The buyer has the authority to place orders and confirm price structures within spending limits set by the purchasing director and in compliance with finance division guidelines. This role involves ensuring compliance with active contracts, researching and recommending products to maximize existing contracts, and verifying proper authorization, account numbers, price, product/service descriptions, and delivery instructions for all orders. The buyer will communicate with suppliers to validate information and finalize transactions, evaluate departmental requests for contracted items or substitutions, and coordinate with the sourcing team for contract adjustments. The role also involves maintaining proficiency in order management tools, assisting customers with inquiries via email or phone, communicating with suppliers regarding order status and product availability, processing non-catalog and rush orders, and serving as a knowledgeable resource for product and contract information for clinical and administrative staff. The Buyer 1 must stay current with product changes, conversions, implementation details, and ongoing contract processes for assigned portfolios, while adhering to University and unit-level policies and procedures and safeguarding University assets.

Requirements

Bachelor’s degree in a relevant field
Minimum 2 years of relevant experience
Knowledge of generally accepted accounting procedures and principles.
Knowledge of budget control methods, policies, and procedures.
Ability to prepare financial and accounting records.
Ability to analyze, consolidate, and interpret accounting data.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.
Ability to manage a budget and work within the constraints of that budget.

Responsibilities

Meets end users (customer) supply needs and the execution of timely and cost-effective purchases for the organization.
Focus will be on the timely processing of requisitions and orders while providing excellent customer service.
Reviews and authorizes purchase orders to ensure compliance with active contracts.
Research and recommend products to end users looking to maximize current / active in-place contracts.
Assures orders have proper authorization, account numbers, price, product /service description, delivery instructions and other terms and conditions.
Communicates with suppliers to validate information and finalize a business transaction (price, delivery, contract terms and conditions).
Evaluates departmental requests for contracted items, substitutions, or referral to contracting.
Communicates with sourcing team for adjustments to contracts.
Confirms that all orders processed are submitted to vendors without error.
Maintains proficiency in the use of order management tools and requisition systems.
Assist customers with questions and concerns via email or phone, ensuring assistance is provided in a timely and efficient manner, providing excellent customer service.
Communicate with suppliers as needed regarding order status, payments, product availability, etc.
Processes non-catalog orders.
Cleanses customer special purchase order requests by verifying if the item requested is in the supply chain database system.
Processes rush orders for customers in a timely manner considering the nature of the rush request.
Serves as a knowledgeable resource to support customers (clinical and administrative staff) with respect to product and contract information.
Maintains current knowledge of product changes/conversion, implementation details, and ongoing contract processes for assigned portfolios.
Adheres to University and unit-level policies and procedures and safeguards University assets.