Business Unit Administrator

ALL4 LLC•Philadelphia, PA

7h•Onsite

About The Position

ALL4 is seeking a Business Unit Administrator to support our Philadelphia business unit, working out of our Philadelphia Center City Office, located in Philadelphia, PA. An ALL4 Business Unit Administrator is an administrative support professional who performs a variety of tasks to help the organization’s operations run efficiently. A Business Unit Administrator’s primary responsibility is to proactively support the general day-to-day operations of their assigned office(s). This includes serving as the primary administrative resource to the Office Leader, providing administrative support to employees, maintaining an organized office, and identifying opportunities to improve company procedures and create efficiencies. The secondary responsibility is to support the Business Administration Manager with key corporate operational duties. The Business Unit Administrator is an organized, self-motivated, coachable individual with excellent organizational, communication, and problem-solving skills. This individual will join an office of environmental professionals, in addition to a team of administrative professionals located throughout the various ALL4 offices. Please note that this role requires an in-office presence in our Kimberton, PA, location at least once biweekly.

Requirements

High school diploma or equivalent.
Two years of experience as an administrative/office assistant, office manager, or similar role.
Proficient in Microsoft Office Programs (Word, Excel, Outlook) and Adobe Pro, with the ability to train others on efficient use of these programs; for example: creating an automated table of contents and using text styles in Word; working with formulas and filtering data in Excel; scheduling meetings and utilizing task manager in Outlook; and merging PDFs and adding page numbers in Adobe Pro.
Current driver’s license and reliable transportation for performing basic errands.
Strong organizational, time management, and planning skills.
Ability to meet deadlines by independently managing priorities and workflows.
Creative thinking with sound problem-solving skills and the ability to execute improvements.
Excellent written and verbal communication and interpersonal skills.
Acute attention to detail.
Versatility, flexibility, and a willingness to manage changing priorities with enthusiasm.
Commitment to excellence and ALL4’s core values; openness to change, personal growth, and coaching.

Nice To Haves

Experience with Deltek and/or Concur preferred.

Responsibilities

Serve as a key employee resource and provide general administrative support including, but not limited to, organizing office operations and procedures, scheduling/planning events, preparing materials for meetings, providing data reports, coordinating company lunches, and processing mail/shipments.
Facilitate conference registrations, employee travel arrangements, building maintenance requests, client gift requests, and file administration.
Understand and lead specific corporate processes with the support of the Business Administration Manager (e.g., State Business License Registrations, Professional Insurance Renewals, Lease Renewals, Safety Program support, etc.).
Train others on efficient use of software/programs including, but not limited to, Microsoft Word, Excel, and Outlook; develop and lead associated training sessions.
Provide billable support to local project teams for client deliverables, including data entry, formatting, printing, shipping, meetings, travel, and document management needs while meeting personal utilization targets.
Operate within ALL4’s project management/accounting system by performing tasks such as entering data, responding to inquiries, and generating reports.
Manage office organization and upkeep, including optimizing office layout, furniture, office supplies, vendor services, and ensuring common-area tidiness.
Act as the event planning and cultural liaison, creating a positive employee and visitor experience.
Assist in the recruiting and onboarding process for new hires.
Serve as secondary administrative assistant for other office(s) and/or primary administrative support for offices without on-site administrative personnel.
Perform other related duties as assigned by management.