Business Administrator

Microsoft•Redmond, WA

7d•$25 - $44•Hybrid

About The Position

The IDEAS Team is seeking a highly organized and proactive Business Administrator to provide operational, logistical, and organizational support for a Partner Director and the broader Data Science team. This role ensures smooth daily operations, efficient coordination, and reliable execution across calendar, team support, headcount hygiene, onsite logistics, and business processes. The ideal candidate thrives in a fast‑moving technical environment, manages details with accuracy, and builds strong relationships across partner teams. This position is based at the Redmond campus with 3 days per week work in the office and 2 days per week work from home. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Requirements

2+ years Administrative, Business Support, and/or customer service experience.
Solid organizational skills with the ability to prioritize effectively in a fast‑paced environment.
Effective communication, follow‑through, and relationship‑building skills.
Ability to navigate ambiguity, ask clarifying questions, and drive accurate execution.
Demonstrated discretion, confidentiality, and professionalism.

Nice To Haves

5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.
Familiarity with Employee Central, MyOrder, headcount tools, Teams, and SharePoint.

Responsibilities

Strategic Calendar & Meeting Management
Manage a dynamic calendar with attention to detail, ensuring accurate scheduling, timely updates, and alignment with priorities.
Coordinate meeting logistics, prep materials, and follow‑ups as needed.
Apply business context and judgment to ensure alignment with organizational priorities.
Handle sequencing, conflict resolution, and routine prioritization with sound judgment.
Operational & Administrative Support
Provide reliable day‑to‑day support to the Partner Director, including meeting prep, tracking requests, and organizing information.
Maintain confidentiality and professionalism when working with sensitive information.
Partner with the Chief of Staff, Business Manager, GTA, and broader ops teams to support ongoing operational rhythms.
Headcount & Staffing Operations
Support recruiting coordination, onboarding, offboarding, and internal movement.
Manage PCN updates, transfers, and ongoing headcount hygiene tasks.
Maintain org charts, DLs, Teams channels, SharePoint spaces, and headcount trackers.
Identify opportunities to streamline operations and improve process accuracy.
Cross‑Functional Coordination
Partner effectively with business support peers and partner organizations to ensure smooth collaboration.
Assist with budget reporting rhythms, operational requests, and basic data pulls.
Build positive working relationships across the IDEAS and DPG ecosystems.
Onsite Operations & Team Culture
Serve as an onsite anchor for team needs, including seating plans, space allocation updates, moves, and asset tracking.
Help support team culture events, onsite morale activities, and onboarding experiences.
Foster a welcoming, inclusive environment for new and existing team members.