Business Support Officer

Sobi

6d • Remote

About The Position

The local Business Support Officer supports the local brand teams. This is a remote position.

Requirements

• MBO-4, 3 years work experience
• Attention to details / work precisely
• Good organization skills
• Effective communication and team-working ability
• Languages: Dutch , English
• High drive and accountability
• Proactive and result driven, “a doer” with a delivery mind-set, flexible, ready and able to exercise initiative
• Ability to multi task and to operate efficiently in a fast moving environment also when under pressure
• Good team player but also capable of managing tasks independently.
• Must be able to work well under pressure, meet short deadlines, and shift priorities seamlessly.
• Demonstrate behaviors in line with Sobi's core values: Care, Ambition, Urgency, Ownership and Partnership.

Nice To Haves

• HBO, 3 years of experience in a similar position (within pharma = advantage)
• Knowledge of the pharmaceutical industry, its rules and regulations (CGR) in The Netherlands (= advantage)

Responsibilities

• Provide administrative support when requested to brand teams in local affiliate.
• Organize Team Meetings (book meeting rooms, organize lunch/dinner, etc.).
• Marketing material archiving for legal purpose.
• Daily monitoring of mailbox (TBC) and office general phone number (TBC) (incl. forward of SMPCs/PIL updates and archiving in line with SOP VV-QUAL-SOP-01927).
• Maintain contracts templates (HCC and 3rd parties) up-to-date and provide Activity Leads with correct templates.
• Review/validation of each contract and SOW before signature.
• Drafting of Advisory boards contracts/validation with compliance manager/signature.
• Prepare and send out delegate invitation letters for HCPs attending congresses.
• Liaise with legal HQ when necessary.
• Upload, follow-up and archiving of each contract in CMS.
• Support other affiliates/HQ when engaging with Dutch HCP/HCO.
• Act as DEP (Data Entry Person) for disclosure of ToVs and reporting on the HQ platform.
• Validation of Transfers of values.
• Check/follow-up/validation/declaration of TOVs from other affiliates.
• Respect new guidelines/legislation (EFPIA & VIG) provided by Compliance Manager.
• Yearly introduction of the data’s in the official Dutch system (respecting the official deadlines and FU if questions/comments from HCP/HCOs).
• Daily check of transparency mailbox (TBC).
• Follow up that AB & DD assessment is performed for new vendors and re-assessment is performed in a timely manner.
• Coordination AB & Due Diligence assessment of suppliers with Compliance Manager.
• Ensure correct documentation regarding the AB & DD assessments is available and archived.
• Maintain suppliers lists on Teams ‘Third Party Due Diligence Europe & International ABAC channel.
• Ensure timely complaints introduction in Veeva Quality during absence of the QA Manager Benelux.

Benefits

• Competitive compensation for your work
• Emphasis on work/life balance
• Collaborative and team-oriented environment
• Opportunities for professional growth
• Diversity and Inclusion
• Making a positive impact to help ultra-rare disease patients who are in need of life saving treatments
• competitive benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree