Business Services Specialist - Purchasing

UMBC • Baltimore, MD

2d • $25 - $31 • Onsite

About The Position

As a member of CNMS Business Central, the Purchasing Business Services Specialist supports the purchasing functions for an assigned portfolio of departments in the College of Natural and Mathematical Science. Reporting to the Assistant Dean for Financial Management, the incumbent is responsible for providing support to an assigned portfolio of departments in the College of Natural and Mathematical Sciences.

Requirements

• High school diploma or GED
• Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.
• Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
• Strong verbal and written communication skills; basic organizational and analytical skills along with the ability to manage multiple assignments under time deadlines.
• Ability to understand and interpret university purchasing policies; and a commitment to exemplary customer service skills are required.

Nice To Haves

• Strong problem-solving and decision-making skills with a proven track record of streamlining business processes and resolving complex issues.
• Experience working with faculty and senior staff.
• Familiarity with university, system, and state-level business policies and procedures
• Higher education setting is strongly preferred.
• Previous purchasing experience for high-volume science research entity.

Responsibilities

• Enter requisitions, invoices, payment requests, and reimbursements in the Procurement System (JAGGAER). This includes payments to other USM institutions.
• Receiving a wide range of science equipment, consumables, or temperature sensitive biologics and communicating this with faculty. Includes recording the receipt of the transaction in the Procurement system.
• Enter transactions on department issued purchasing card (pcard) and reallocate to the designated funding source timely. Maintain pcard documentation and submit statement and documentation for review monthly.
• Attend and participate in relevant purchasing training and committees related to purchasing.
• Report purchasing card fraud or suspicious activity and complete required paperwork.
• Contribute towards Standard Operating Procedures and improvements of Request Tracker (RT) ticket system.
• Ensure compliance with university policies and procedures and advise department faculty and staff with respect to those policies.
• Review current processes and procedures and makes recommendations for business process improvements
• Other duties as assigned that contribute to the mission of the college.

Benefits

• 14 Days of Annual Leave
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days
• 8 credit hours per semester Tuition remission at UMBC for eligible dependents after two years of FT employment
• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED