Public Works - Business Services Manager

City of Gainesville•Gainesville, FL

5d•Onsite

About The Position

The City of Gainesville Public Works Department is seeking a talented professional to join our team of community builders in the role of Business Services Manager. This position oversees the business operations for the Public Works Department including administrative, fiscal and supervisory duties and maintaining administrative, financial and organizational strategies. This includes oversight of the team that provides or assists in providing all the PW divisions with budget preparation, coordination and administration, processing of contracts, POs, accounts receivables and payables, grant administration and support, timekeeping, coordination of emergency management and storm related processes. The Administrative team that this position oversees processes more than 300 contracts and 5,000 invoices per year. Work experience as an employee with a local or county entity is strongly encouraged.

Requirements

A Bachelor's degree from an accredited college or university with major course work in business administration, finance, accounting or a related field is preferred; and six (6) years of progressively responsible experience in financial, operational, administrative or government agency services, four (4) of which must be at the supervisory or lead level; or an equivalent combination of education and experience which provide the required knowledge, skills and abilities.
Valid U.S. Driver License required.
Valid Florida Driver License required within 30 days of appointment.
Thorough knowledge of principles and practices, including finance, budgeting, accounting, purchasing and procurement, risk management, human resource management, organizational development and training and organizational structure and operating procedures.
Ability to develop and implement centralized processes and procedures across departments that are true to intent, effective and efficient.
Ability to plan, assign, delegate and supervise work of assigned staff.
Ability to conduct special studies, analyze and interpret findings, and prepare and effectively present factual reports.
Ability to develop long-term plans and programs and to evaluate work accomplishments.
Excellent research skills as demonstrated by the ability to collect, develop, assess, and blend information and recommendations from a wide variety of sources.
Strong critical and creative thinking skills to assess and resolve problems or issues by gathering and assessing information, taking advice, and using judgment that is consistent with standards, practices, policies, procedures, regulations or law.
Strong project management and organizational skills to plan, prioritize, multi-task and independently execute projects/tasks within specific deadlines while maintaining flexibility.
Ability to work under high stress levels, with frequent interruptions and with tight and often changing deadlines.
Excellent written and oral communication skills as demonstrated by the ability to articulate complex information and issues clearly and concisely.
Experience and ability to design and deliver presentations and materials to effectively educate management about strategies and initiatives.
Strong interpersonal skills as demonstrated by the ability to interact collaboratively and productively and to build effective relationships with individuals of diverse backgrounds, including elected officials, charter officers, department heads, representatives of other agencies, other city employees, and the general public.
Knowledge of effective employee communications methods and practices.
Ability to effectively lead or work as a member of a self-directed work team.
Ability to maintain security and confidentiality.
Experience and ability to deal with represented employee groups.
Demonstrated intermediate level knowledge of personal computers and related departmental software, including but not limited to, Excel, Word, PowerPoint and Access.
Highly skilled in the art of negotiation.
While performing the duties of this Job, the employee is often required to sit for prolonged periods of time.

Nice To Haves

Work experience as an employee with a local or county entity is strongly encouraged.
Experience working in a union environment at a public utility and/or municipality is preferred.

Responsibilities

Manages the preparation, coordination, administration, submittal and analysis of the operating and general plant capital budget, personnel services, and operation and maintenance (O&M) budgets for the operational and administrative areas of the department.
Manages the monitoring and reporting of activities related to operating and general capital, personnel services, and operation and maintenance (O&M) budgets for the operational and administrative areas of the department for proper recording and quality control.
Manages the creation and distribution of budget reports for review by the department and other management.
Coordinates the development, implementation and management of the department’s business plan and performance metric.
Manages all personnel activities and services as well as other HR related activities as the main HR liason for the department.
Coordinates labor relations activities for the department.
Develops and maintains administrative, financial, risk management, information systems and organizational development strategies for the operational and administrative areas of the department.
Works with other departments and operating areas to establish and implement operational and administrative processes and efficiencies for the department.
Assumes direct partnership with the department’s leadership team.
Coordinates emergency management and storm related processes and procedures for the department.
Researches and/or develops departmental programs/issues; provides supporting material, data and statistics.
Assists in the development of requests for proposals for various departmental and operational needs.
Identifies opportunities for improving departmental and organizational effectiveness, regulatory conformity and service performance.
Develops and coordinates communications strategies for inter- and intra-departmental use as well as coordinating technical and operational communications with external organizations, as appropriate.
Recommends changes and/or improvements to administrative policies, organizational structure, programs, methods and procedures.
Assumes an active role in the strategic planning process to establish future direction of the department.
Assumes an active role in succession planning for the department.
Assumes an active lead coordinating role for the department’s diversity and inclusion program.
Serves as liaison to internal and external organizations.
Works cooperatively and effectively with the City management and employees.
Plans, assigns, delegates and manages work activities for assigned staff.
Responsible for cohesiveness, consistency, and effectiveness of assigned staff.
Manages administrative related training for the department.
Performs timely, fair and non-discriminatory evaluations of assigned staff.
Recommends selection, promotion, discharge, and other appropriate personnel actions.
Attends work on continuous and regular basis.