Business Services Coordinator

University of North Carolina Wilmington•Wilmington, NC

42d•Onsite

About The Position

The Business Services Coordinator provides comprehensive administrative and business support to the Division Business Officer (DBO) and the Assistant Vice Chancellor for Development Operations (who oversees gift processing, data processing and prospect development). The coordinator will assist with budget management, reconciliation, staff onboarding, and various other operational tasks across multiple departments, ensuring the smooth functioning of the division and timely execution of projects.

Requirements

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Nice To Haves

UNC System campus experience as an Admin or similar position.
Ability to prioritize, manage and successfully complete multiple tasks.
Demonstrated experience with Microsoft office products, especially proficient in Word and Excel.
Demonstrated experience with ERP software such as Banner.
Demonstrated experience with Works, ChromeRiver, PeopleAdmin and other related software.
Excellent interpersonal communication skills, with evidence of building collegial relationships.

Responsibilities

Assist DBO in managing budget reconciliation reports in coordination with division administrative staff.
Promptly prepare and manage CAP (Compensation Action Plan) forms and terminations for Business Officer approval.
Assist DBO in maintaining computer inventory and tracking hardware lifecycles.
Provide support for annual budget preparation, including conducting historical research and providing data for budget planning.
Serve as Leave Keeper for the Division, tracking and managing employee leave requests.
Prepare and manage EPAF (Electronic Personnel Action Forms) for student employees and temporary staff.
Provide support for ongoing searches and onboarding of new staff.
Maintain the UNCW University Advancement directory, organizational charts, and contact lists.
Manage AiM (Asset Management System), surplus, and Information Technology tickets for Development Operations and DBO when needed.
Handle purchasing requests for Development Operations team.
Provide comprehensive calendaring support for the Assistant Vice Chancellor of Development Operations.

Benefits

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance.
Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.
Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.
As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.
We also offer an abundance of training and development programs through our Dare to Learn Academy,and the employee assistance program, many of which are offered free of charge.

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