Business Services Administrative Assistant

Milliman•Dallas, TX

50d•Onsite

About The Position

The Business Services Administrative Assistant is needed in the office and will contribute toward team goals and include specialized individual responsibilities. The duties include but are not limited to meeting coordination, administrative tasks that support multiple departments, database updates. The duties may change and shift as needed to support the practice. Who We Are Independent for over 75 years, Milliman delivers market-leading services and solutions to clients worldwide. Today, we are helping companies take on some of the world's most critical and complex issues, including retirement funding and healthcare financing, risk management and regulatory compliance, data analytics and business transformation. Milliman invests in skills training and career development, and gives all employees access to a variety of learning and mentoring opportunities. Our growing number of Milliman Employee Resource Groups (ERG's) are employee-led communities that influence policy decisions, develop future leaders, and amplify the voices of their constituents. We encourage our employees to give back to their varied professions, including leadership in professional organizations. Please visit our web site (https://www.milliman.com/en/social-impact) to learn more about Milliman's commitments to our people, inclusion, and sustainability. Through a team of professionals ranging from actuaries to clinicians, technology specialists to plan administrators, we offer unparalleled expertise in employee benefits, investment consulting, healthcare, life insurance and financial services, and property and casualty insurance. What You Will Do In this role, you will;

Requirements

One to two years of experience as an Administrative Assistant or office support
Proficient in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook, as well as Adobe Acrobat
Ability to maintain confidentiality with sensitive information
Strong initiative with customer service focus
Works well within a team environment and takes ownership of personal work product
Proficiency in the use of computers and other general office equipment
Proficiency in Microsoft Office Suite
Attention to detail
Excellent problem-solving skills
Proactively handles tasks or looks for solutions
Strong communication skills (both written and verbal)
Able to productively respond to change
Excellent organization and time management skills

Nice To Haves

Experience in a consulting environment is a plus

Responsibilities

Answer and direct all external calls in a professional manner
Greet and assist guests
Hospitality services for conference room meeting setup (ordering food, room prep, etc.)
Ensure all visitors and guests sign in and have been assigned security badges
Ensure badges and badge logs are maintained properly
Submit and manage maintenance requests with property management
Assist with tasks for new hire and terminated employees
Coordinate employee photos
Maintain CRM contact database
Provide office support services to Business Services group
Organize expense receipts for Business Services as required
Provide HR administrative support
Periodic assistance with offsite archiving
Order flowers when directed for events
Order business cards
Maintains refreshment stock in main kitchen on the 8th floor
Other duties when assigned

Benefits

Medical, Dental and Vision - Coverage for employees, dependents, and domestic partners.
Employee Assistance Program (EAP) - Confidential support for personal and work-related challenges.
401(k) Plan - Includes a company matching program and profit-sharing contributions.
Discretionary Bonus Program - Recognizing employee contributions.
Flexible Spending Accounts (FSA) - Pre-tax savings for dependent care, transportation, and eligible medical expenses.
Paid Time Off (PTO) - Begins accruing on the first day of work. Full-time employees accrue 15 days per year, and employees working less than full-time accrue PTO on a prorated basis.
Holidays - A minimum of 10 paid holidays per year.
Family Building Benefits - Includes adoption and fertility assistance.
Paid Parental Leave - Up to 12 weeks of paid leave for employees who meet eligibility criteria.
Life Insurance & AD&D - 100% of premiums covered by Milliman.
Short-Term and Long-Term Disability - Fully paid by Milliman.