Marketing Administrative Assistant - Business & Industry Services

Southern Company•Gulfport, MS

1d•Onsite

About The Position

This position provides a broad spectrum of analytical and strategic functions to the Mississippi Power - Business and Industry Services (B&IS) group. The B&IS group operates in a dynamic environment aimed at providing tailored engineered solutions to our customer base spanning a broad range of technologies and applications. The targeted customers include municipalities, schools, universities, hospitals, federal, industrial as well as commercial customers. B&IS is a licensed engineering firm as well as a general contractor operating primarily in the 23-county service area of Mississippi Power Company. The services we provide include energy efficiency and conservation measures related to air-conditioning, heating, lighting, controls, water, etc., back-up generation and renewable energy source solutions, as well as specific industrial and commercial solutions related to process improvements and productivity enhancements including O&M services. The Marketing Administrator in B&IS is a pivotal role, responsible for marketing strategies and optimizing operational efficiencies. This position serves as a critical link between B&IS and accounting, supply chain, and compliance, ensuring seamless integration and execution of business objectives. The Marketing Administrator is tasked with analyzing market trends, developing promotional strategies, managing contracts, and guiding project management compliance requirements. Additionally, this role is instrumental in maintaining regulatory compliance and coordinating with the MS Department of Revenue Services on contractor tax matters. By leveraging analytical skills and strategic insights, the Marketing Administrator contributes to the overall growth and success of the B&IS team, aligning with Southern Company’s commitment to innovation and excellence. The position interacts daily with all members of the B&IS group to ensure that the workflow process proceeds smoothly from conception of a project to engineering then to construction and closeout including payments, invoicing, record keeping, reporting, and compliance. The position works with MPC Corporate Com to develop marketing and promotional strategies for the group along with supporting collateral material aimed at highlighting and perpetuating the business in various customer markets.

Requirements

Bachelor’s degree in marketing, business administration, accounting, finance, construction management or work experience in the related fields.
Excellent communication skills, both oral and written, are vital to fulfilling the requirements of the position. This includes active listening as well as speaking concisely.
Demonstrated analytical, interpersonal, and creative problem-solving skills.
Proficient with various Microsoft Office programs such as: Word Excel PowerPoint
Proficiency in data analysis and financial reporting.
Strong organizational and multitasking abilities.
Ability to work independently and take initiative.
Must be a “people person” with a positive outlook who easily interacts with team members as well as having “Customer Service” focus.
Must be able to work inter-departmentally with groups including Marketing, Accounting, Supply Chain, Legal, Compliance & Auditing, as well as Division Operations.
Must be able to collaborate externally with customers, vendors, contractors, engineering firms, etc.
Must have a “sense of urgency” and be able to multi-task and get work accomplished quickly with a heightened focus upon accuracy and organization all with an attention to detail.
Must be comfortable with and able to work within a structured setting of procedures, rules, and regulations where compliance within such a framework is required.
Must be knowledgeable with invoicing processes and able to learn various customer invoicing interfaces.
Must have a current active driver's license.

Nice To Haves

Experience in one or more of the following areas: contract management, financial analysis, contract administration and contract development is preferred.
Experience with data analysis and financial reporting is preferred.
Project management experience preferred: familiarity with project management methodologies and tools to effectively support project execution.

Responsibilities

Overseeing all compliance-related requirements for the B&IS group.
Analyzing work scopes for individual projects to determine compliance requirements
Managing contractor tax for all of MPC, collaborating with accounting and the Mississippi Revenue Department in managing contractor tax requirements.
Managing MPC B&IS Policies and modifying as needed per changes in compliance requirements including changes to state or federal law.
Analyzing and tracking compliance training requirements based on MPC B&IS Policies, general contractor requirements, and ensure all B&IS employees’ compliance training is up to date.
Assisting with key project management duties: contract review and approval, accounting review, legal review, registering and filing permits and certifications, obtaining performance and payment bonds, managing invoicing, creating purchase requisitions and developing proposals.
Tracking and reporting profitability of individual projects as well as business profitability.
Managing contracts with customers and sub-contractors while working with Accounting, Legal and Supply Chain on contract approval.
Maintaining B&IS O&M inspection and action item tasks.
Working with MPC Accounting and Accounts Payable to ensure that B&IS projects are being timely invoiced as well as paying our suppliers and subcontractors in adherence to contract requirements and policies.
Developing Marketing promotional materials strategically aimed at highlighting the capabilities, breadth, and successes of the team.