Business Operations Specialist

Arizona State University • Tempe, AZ

3d

About The Position

Under the direction of the Global Launch Business Operations Manager, the Business Operations Specialist plays a critical role in ensuring the smooth and efficient functioning of business and administrative processes across the department. This role requires a high degree of autonomy, initiative, and operational insight. The incumbent will coordinate and execute business office functions related to human resources, purchasing, payroll, budgeting, and general administration. The position supports academic professionals, staff, and student workers, and helps foster an inclusive, effective, and collaborative work environment within a diverse international education setting.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Experience in Business Operations or financial services in higher ed
• Experience with Dropbox, Google Drive, Adobe, Outlook, and Excel
• Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Analytics, Concur Travel system, ability to adapt to new technology
• Experience with purchasing cards; processing and monitoring expenditures and audit procedures.
• Experience with recruitment, hiring, onboarding student workers and ASU hiring procedures
• Experience with Salesforce (or similar CRM)
• Evidence of strong written and verbal communication skills
• Evidence of high-quality work that requires attention to detail
• Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management
• Knowledge of HR policies for student employees, University Staff, and Academic Professionals
• Familiarity with ISAAC - Integrated System for ASU Access Control

Responsibilities

• Accounts payable, purchasing & software security requests
• Management of the center's purchasing card expenses, approvals, allocations, and reconciliation.
• Loading student fees & tracking in Salesforce
• Upload students’ health insurance for each session (Fall, Spring, Summer)
• Accounts receivable - checks/wires, invoicing
• Maintain & manage office space, supplies, equipment & inventory
• Account reconciliation
• Manage building ISAAC access
• Travel processing in the Concur travel system, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking
• Coordinates, reviews and manages new vendors, independent contractors and speaker contracts.
• Oversee Department Shipping
• Employee Reimbursements
• Recruitment, hiring, onboarding students, staff, academic professionals
• Review timesheets (timekeeper role)
• Track employee trainings
• Payroll reconciliation and other HR tasks as needed
• Process Federal Work Study
• Processing payroll transactions

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees