Business Operations Specialist

Arizona State University•Tempe, AZ

22h

About The Position

Under the direction of the Global Launch Business Operations Manager, the Business Operations Specialist plays a critical role in ensuring the smooth and efficient functioning of business and administrative processes across the department. This role requires a high degree of autonomy, initiative, and operational insight. The incumbent will coordinate and execute business office functions related to human resources, purchasing, payroll, budgeting, and general administration. The position supports academic professionals, staff, and student workers, and helps foster an inclusive, effective, and collaborative work environment within a diverse international education setting.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Experience in Business Operations or financial services in higher ed
Experience with Dropbox, Google Drive, Adobe, Outlook, and Excel
Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Workday HCM, Analytics, Concur Travel system, ability to adapt to new technology
Experience with purchasing cards; processing and monitoring expenditures and audit procedures.
Experience with recruitment, hiring, onboarding student workers and ASU hiring procedures
Experience with Salesforce (or similar CRM)
Evidence of strong written and verbal communication skills
Evidence of high-quality work that requires attention to detail
Demonstrated knowledge of basic principles, practices and methods of accounting, budgeting, and inventory management
Knowledge of HR policies for student employees, University Staff, and Academic Professionals
Familiarity with ISAAC - Integrated System for ASU Access Control

Responsibilities

Accounts payable, purchasing & software security requests
Management of the center's purchasing card expenses, approvals, allocations, and reconciliation.
Loading student fees & tracking in Salesforce
Upload students’ health insurance for each session (Fall, Spring, Summer)
Accounts receivable - checks/wires, invoicing
Maintain & manage office space, supplies, equipment & inventory
Account reconciliation
Manage building ISAAC access
Travel processing in the Concur travel system, including trip request submissions and approvals, expense report review and approvals, and travel expense tracking
Coordinates, reviews and manages new vendors, independent contractors and speaker contracts.
Oversee Department Shipping
Employee Reimbursements
Recruitment, hiring, onboarding students, staff, academic professionals
Review timesheets (timekeeper role)
Track employee trainings
Payroll reconciliation and other HR tasks as needed
Process Federal Work Study
Processing payroll transactions