Business Operations Specialist

Boeing • Helena, MT

5d • Onsite

About The Position

Business Operations Specialist Company: The Boeing Company The Boeing Helena Business Operations organization is seeking an experienced WAMC level 3 team member to lead the Management Information System activities and as well as project manage multiple initiatives, track budgets, schedules and performance metrics. This position provides daily updates to executive and senior management in the form of verbal presentations, progress reports, project summaries, and other related documents.

Requirements

• Experience using Microsoft Office (M365) Suite: Word, Excel, PowerPoint, SharePoint, and Outlook.
• Analytical Experience inclusive of organizing & analyzing data; summarizing findings; and developing recommendations.
• Experience in facilitating meetings or workshops which vary in size.
• Experience in building presentation decks that include data and visually appealing graphics.
• Experience in supporting an executive-level business partner.
• Experience in defining and managing an organizational operating rhythm

Nice To Haves

• Education/experience typically acquired through advanced education (e.g. Bachelor) and typically 6 or more years' related work experience or an equivalent combination of education and experience (e.g. Master+4 years' related work experience, 10 years' related work experience, etc.).
• Prior Business Operations experience
• Ability to clearly communicate at the Senior Executive Level.
• Demonstrated experience in planning, leading, and executing on projects.
• Prior experience working in large, complex, and global companies.
• Strong interpersonal and communication skills – both down and out.
• Ability to demonstrate continuous improvement mindset.
• Self-starter, accountable, and strong bias for action.
• Ability to take problems, create solutions, and execute to deliver customer value.

Responsibilities

• Assists in the development and integration of programs, plans, strategies and processes
• Manage projects and strategic initiatives associated with the Boeing Helena site.
• Provides frequent, clear, and concise communication to leadership within and external to the Boeing Helena site.
• Supports the coordination and clarifies the analysis with business partners to validate results and determine scope to meet long range business goals.
• Coordinates the commitments with internal and external organizations to fulfill strategies.
• Support organizational leaders in the development and implementation of plans and objectives (e.g. long-range plans, organizational goals) that meet requirements and performance with internal and external stakeholders.
• Gather complex data by researching and integrating from multiple sources to compile and create distinct content for executive/management reviews which effectively affect performance.
• Coordinate and perform a variety of business support services or tasks as the primary organization representative. Able to do so under quick timelines.
• Provide support or own special projects as needed which vary in size, scope, duration.
• Participate in and support the development, planning and execution for organizational engagement initiatives such as employee survey action planning; all-team meetings; award programs; employee recognition; safety activities; tours; open houses, etc.
• Provides coaching and mentorship to less experienced personnel.
• Advise and partner with executive leadership to define and implement a robust organizational management system and operating rhythm. Continually assess and improve structure as organizational or business needs evolve.
• Develop and continuously optimize overall meeting architecture. Work with leadership to determine purpose and value add for meeting structure and content.
• Develop and coordinate executive-level briefings utilizing appropriate technologies.
• Leverage Microsoft Office software (SharePoint, Teams, Excel, and server administration) to optimize information management and execution.
• Creates organizational processes and templates that sets consistent direction and action ‘down and across’ the team. Leverage software (Teams, Word, PowerPoint, SharePoint, or internal Boeing tools) to implement processes in a standard and effective fashion.
• Facilitate and run team meetings (both in-person and virtually) for a global audience. Plans and execute all logistics for internal/external events inclusive of all-team meetings, workshops, conferences, leadership and site events.

Benefits

• At Boeing, we strive to deliver a Total Rewards package that will attract, engage, and retain the top talent.
• Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
• The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
• The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees