Business Operations Specialist, Sr.
About The Position
Under general supervision of the Business Operations Manager, the Business Operations Specialist, Sr., plans, organizes and coordinates the business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include supervision, training, accounting, and other functions designated by the unit administrator. Essential Duties: General Essential Duties: Controls expenditures in accordance with budget allocations; recommends equipment and resources for function/program. Provide work direction and oversight over the activities of assigned staff or student workers. Supervision of Professional Staff Member. Assist with the hiring and training of assigned staff. Monitors or oversees the monitoring of a variety of account expenditures, maintains and reconciles detailed budgets for various accounts. Inform management of irregularities and proceed with corrective action. Manages the processing of travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies. Represents the college/department and serves on various department and university committees. Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives. Enrollment Deposit tasks: Review Enrollment Deposit inquiries that come in through calls, front desk, emails & Salesforce Determine student eligibility for deferred status Update student ED payment status (paid, unpaid, cancel, refund, etc.) in PeopleSoft Review student payments for EDs Process Admin Defer students for SDA Add/Remove ED charges after researching eligibility Move ED payments to current Admin Term as needed Process ED refunds for Fall/Spring deadlines & case by case Process monthly WorkTag journals for EDs based off QuickPay Create ED MOUs annually Process ED MOUs Journals/create invoice Communicate any trends within the ED
Requirements
- Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
- Knowledge of principles, practices and methods of accounting, budgeting, and inventory management
- Knowledge of basic project management.
- Knowledge of supervisory practices and principles.
- Knowledge of procedures, methods and forms associated with automated accounting systems
- Knowledge of PC based software for spreadsheet, database, word processing and presentation applications.
- Skill in designing presentation materials.
- Skill in coordinating activities and establishing priorities for self and others.
- Skill in establishing and maintaining effective working relationships.
- Skill in effective communication, both verbal and written.
Responsibilities
- Controls expenditures in accordance with budget allocations
- Recommends equipment and resources for function/program
- Provide work direction and oversight over the activities of assigned staff or student workers
- Supervision of Professional Staff Member
- Assist with the hiring and training of assigned staff
- Monitors or oversees the monitoring of a variety of account expenditures, maintains and reconciles detailed budgets for various accounts
- Inform management of irregularities and proceed with corrective action
- Manages the processing of travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies
- Represents the college/department and serves on various department and university committees
- Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives
- Review Enrollment Deposit inquiries that come in through calls, front desk, emails & Salesforce
- Determine student eligibility for deferred status
- Update student ED payment status (paid, unpaid, cancel, refund, etc.) in PeopleSoft
- Review student payments for EDs
- Process Admin Defer students for SDA
- Add/Remove ED charges after researching eligibility
- Move ED payments to current Admin Term as needed
- Process ED refunds for Fall/Spring deadlines & case by case
- Process monthly WorkTag journals for EDs based off QuickPay
- Create ED MOUs annually
- Process ED MOUs Journals/create invoice
- Communicate any trends within the ED
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
