Business Operations Specialist, Sr.

Arizona State University•Tempe, AZ

4d•$58,000 - $62,000

About The Position

Under general supervision of the Business Operations Manager, the Business Operations Specialist, Sr., plans, organizes and coordinates the business operations functions in accordance with established goals, priorities, time limitations, funding limitations or other specifications. These functions include supervision, training, accounting, and other functions designated by the unit administrator.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Knowledge of principles, practices and methods of accounting, budgeting, and inventory management
Knowledge of basic project management.
Knowledge of supervisory practices and principles.
Knowledge of procedures, methods and forms associated with automated accounting systems
Knowledge of PC based software for spreadsheet, database, word processing and presentation applications.
Skill in designing presentation materials.
Skill in coordinating activities and establishing priorities for self and others.
Skill in establishing and maintaining effective working relationships.
Skill in effective communication, both verbal and written.

Responsibilities

Controls expenditures in accordance with budget allocations; recommends equipment and resources for function/program.
Provide work direction and oversight over the activities of assigned staff or student workers.
Supervision of Professional Staff Member.
Assist with the hiring and training of assigned staff.
Monitors or oversees the monitoring of a variety of account expenditures, maintains and reconciles detailed budgets for various accounts.
Inform management of irregularities and proceed with corrective action.
Manages the processing of travel reimbursements, purchase of supplies, services, and equipment with use of P Card and other purchasing documents in accordance with established procurement and financial policies.
Represents the college/department and serves on various department and university committees.
Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives.
Review Enrollment Deposit inquiries that come in through calls, front desk, emails & Salesforce
Determine student eligibility for deferred status
Update student ED payment status (paid, unpaid, cancel, refund, etc.) in PeopleSoft
Review student payments for EDs
Process Admin Defer students for SDA
Add/Remove ED charges after researching eligibility
Move ED payments to current Admin Term as needed
Process ED refunds for Fall/Spring deadlines & case by case
Process monthly WorkTag journals for EDs based off QuickPay
Create ED MOUs annually
Process ED MOUs Journals/create invoice
Communicate any trends within the ED